Quality Data Entry Specialist

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Data Entry Specialist accurately enters, verifies, and maintains clinical quality and performance improvement data in designated databases and reporting platforms. The role produces routine reports and data extracts that support departmental initiatives, performance improvement committees, and quality measure reporting.

This position will offer a hybrid schedule.

Responsibilities

A day in the life of a Data Entry Specialist at Hackensack Meridian Health includes:

Data Entry & Database Maintenance

• Perform accurate and timely data entry into departmental databases and external reporting platforms, and other data sets as assigned.
• Abstract required data elements from the electronic health record and other source documents according to established definitions and data collection tools.
• Verify entered data for completeness, accuracy, and internal consistency; correct errors and re-verify prior to submission.
• Maintain the integrity and organization of departmental databases, files, spreadsheets, and shared folders.
• Flag missing, incomplete, inconsistent, or questionable data to the supervisor or assigned analyst for resolution.
• Track submission deadlines and maintain logs documenting entry status, submission dates, and completion.

Reporting & Data Support

• Generate routine, standardized reports and data extracts from departmental databases to support performance improvement initiatives and committee review.
• Compile project-specific data sets for ongoing monitoring, audits, and improvement projects as directed.
• Assist with formatting reports, charts, tables, and meeting materials for departmental and committee use.
• Maintain and update tracking tools, calendars, and logs used by the department.

Administrative & Professional Standards

• Maintain strict confidentiality of protected health information and sensitive quality/peer review materials in accordance with HIPAA and organizational policy.
• Follow established departmental procedures, data definitions, and workflows; recommend practical improvements to entry and tracking processes.
• Communicate professionally with department staff and internal contacts regarding data requests and status.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior., As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.

Education, Knowledge, Skills and Abilities Required:

• High school diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Minimum of 3 years of data entry, clerical, or administrative support experience.
• Demonstrated accuracy, speed, and meticulous attention to detail in repetitive data entry work.
• Working knowledge of Microsoft Excel (data entry, sorting, filtering, basic formulas) and Microsoft Access or comparable database applications; familiarity with Microsoft Office and/or Google Workspace.
• Ability to follow written procedures and standardized data definitions with minimal deviation.
• Ability to organize work, manage recurring deadlines, and complete assignments independently within a schedule.
• Ability to handle confidential information with discretion and professionalism.
• Basic written and verbal communication skills.
• Proficient computer skills that include but are not limited to Google Suite and/or Microsoft Office platforms.

Education, Knowledge, Skills and Abilities Preferred:

• Associate’s degree or coursework in health information, business, or a related field.
• Prior experience in a healthcare, quality, medical records, or clinical department setting.
• Familiarity with medical terminology.
• Experience with electronic health records (e.g., Epic) or quality/registry data platforms.
• Exposure to quality measure reporting or performance improvement data collection., * Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
• Experience: Years of relevant work experience.
• Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills: Demonstrated proficiency in relevant skills and competencies.
• Geographic Location: Cost of living and market rates for the specific location.
• Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Minimum rate of $24.34 Hourly

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package., The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to, Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.