Maintenance Administrator

We are looking for an organised, proactive and reliable Maintenance Administrator to join our maintenance department. The successful candidate will play a key role in supporting the day-to-day operation of the department, ensuring maintenance activities are effectively coordinated, accurately recorded and progressed in a timely manner. Working closely with the Maintenance Manager, maintenance operatives, contractors and suppliers, you will be responsible for maintaining continuity across reactive maintenance, breakdowns, planned maintenance activities and new works.

What you will do:

• Maintenance Coordination and Job Management
• Contractor and Supplier Coordination
• Purchasing and Materials Management
• New Works and Project Administration
• Maintenance Records and Reporting
• General Departmental Support

• Strong organisational and administrative skills.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritise competing deadlines.
• Good attention to detail and accuracy in record-keeping.
• Confident IT skills, including Microsoft Excel, Word and Outlook.
• A proactive approach to following up outstanding actions and resolving administrative issues.
• Ability to work independently and as part of a team.

Desirable

• Previous experience in a maintenance, engineering, facilities management or similar environment.
• Experience using Maximo or another computerised maintenance management system (CMMS).
• Experience raising purchase orders and coordinating suppliers or contractors.
• Familiarity with planned preventative maintenance and reactive maintenance processes.
• Experience maintaining job trackers and producing operational reports.

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

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