Oracle Cloud Project Manager, Coordinator

We need an organized, detail-oriented Project Coordinator who can provide reliable administrative and operational support to the Oracle Cloud Project Manager and the broader program team. This is a coordination and execution role - making sure nothing falls through the cracks.

What You Will Do

• Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members.
• Prepare meeting agendas in advance and distribute materials to participants.
• Capture meeting minutes, decisions, and action items in real time.
• Distribute notes and action items promptly following each meeting.

• Track action item status and follow up with owners.

• Maintain and update project documentation, including trackers, logs, status reports, and schedules.
• Ensure project artifacts are current, organized, and accessible to the team.
• Support the PM in maintaining the consolidated issue and work order inventory.

• Assist with preparing materials for steering committee meetings and leadership updates.

• Support tracking of contract financials, including hours consumed, budget utilization, and vendor billing against allocations.
• Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms.
• Flag discrepancies or questions for PM and leadership review.

• Maintain financial tracking logs and assist in preparing summary reports.

• Coordinate internal and vendor-facing meeting logistics, including virtual meeting setup and participant communications.
• Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.
• Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.
• Handle general administrative needs that support smooth program operations.

• Strong organizational skills and attention to detail.
• Experience supporting project teams in a coordination or administrative capacity.
• Ability to manage multiple workstreams and priorities simultaneously.
• Proficiency with Microsoft Office, Teams, SharePoint, and similar platforms.
• Clear, professional written and verbal communication skills.
• Ability to take initiative and work independently once direction is given.

Beneficial but Not Required

• Experience supporting enterprise software or ERP implementations.
• Familiarity with project coordination tools such as Smartsheet, Jira, or similar.
• Public sector or government experience.
• Experience reviewing vendor invoices or tracking contract financials.

Approximately eight months post go-live on a major Oracle Cloud implementation covering HCM, ERP, Payroll, Pension, and related modules across a workforce of approximately 26,000 employees. The system is in active stabilization, with a significant volume of open issues, vendor coordination, steering committee governance, and cross-departmental workstreams running simultaneously.