Public Works Systems & Process Specialist

• Create process documentation and workflows. Must be knowledgeable about the internal processes utilized by multiple divisions within the department.
• Analyze the integrity of data and identify inefficiencies to make recommendations. Interpret data and identify trends or patterns in data sets.
• Acquire data from primary and/or secondary sources. Support manual system data updates as required for FEMA equipment cost updates, cost of living changes, etc.

General - 25%

• Troubleshooting variances in reporting. Resourcefulness and ability to devise creative solutions to problems.
• Must be able to utilize multiple software systems (Cartegraph, PubWorks, 811 Dig) to assist with compliance and accuracy.
• Must be knowledgeable in the operation of a variety of office equipment, including moderate computer skill level and be proficient in Microsoft Office Suite, including spreadsheet based applications and Word.
• Design and create a variety of confidential documents and correspondence. Prepare confidential documents related to restitutions or Federal Motor Carrier Safety Administration (FMCSA) as needed.
• Maintain filing system, including updating project files and retrieving information. May act as liaison for department with other county offices, agencies, and the public.

Program Support - 15%

• Serve as an assistant to one or more management team staff members of the department; may attend public meetings; may take and transcribe notes, minutes and/or confidential dictation. Prepare documents, such as pass-arounds or agenda items for submittal to the Clerk to the Board for the BOCC.
• Respond to public questions and complaints; refer to administrative superior when necessary.
• Keep informed of new laws and ordinances; answer inquiries from departments and the public regarding resolutions, community projects, and special projects, and special programs requiring some independent judgment.
• Assist lower level personnel in performing and coordinating their work as required; train new staff members; and review completed work and recommend changes to ensure accuracy and completeness. Establish and maintain effective working relationships with employees.

Quality Assurance - 10%

• Must be able to define and implement quality assurance programs as required to monitor work related processes related to reporting for county and state requirements.

Audit Preparation / Special Project Requests - 10%

• Audit preparation, generate reports to for special project requests.
• Must perform complex duties; type documents, correspondence, reports requiring accuracy and completeness; coordinate plans and project activities including locates for utilities on projects.

Other Duties as Assigned - 5%

• Assist with callers from main department phone line.
• Provide full backup coverage for accounts payable, accounts receivable for the department.
• Assist with walk-in traffic as a backup.

Required for All Jobs

• Performs other duties as assigned.
• Complies with all policies and standards.

Public Works is seeking a detail-oriented professional skilled in data processing and analysis, multi-system software proficiency, and report development. This role supports program operations by designing confidential documents, performing quality assurance, and preparing for audits and more!

This position requires specialized knowledge of various programs used within the Public Works Department for the use of evaluating and improving the efficiencies within the department. This includes quality control processes and improvements., Required Education

• High School Diploma/GED

And

Required Work Experience

• Three years of experience in an increasingly responsible position in an office setting.

Or

• Any equivalent combination of education and experience.

Preferred Education

• Associate’s degree in business.

Preferred Work Experience

• Some level of local government experience, familiarity with Cartegraph or database/inventory tracking software.

Licenses and Certifications

Valid regular Colorado driver’s license by the employment start date and maintain a valid license for the duration of employment.

Knowledge, Skills and Abilities

Thorough knowledge of spelling, punctuation, and grammar; modern office practices and procedures as required by the position.

Must be able to communicate in an effective, professional manner both verbally and with written documentation.

Ability to communicate effectively verbally and in writing with staff, professionals, agencies and the public.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Candidate must pass background check prior to employment start date.

Candidate must pass a substance use screening prior to employment start date.

Candidate must pass a physical demands evaluation post offer screen compatible to this position.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel objects, tools, controls, or equipment, reach with hands and arms, talk, and hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, balance, stoop, and kneel. The employee may occasionally be required to lift, carry and/or move up to 25 pounds.

Specific vision abilities required by this job include visual acuity to Colorado driver’s license requirements, close vision and the ability to adjust focus.

This position is non-exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act and is therefore eligible for overtime pay.