Data Services Administrator

• Establishes complex recordkeeping procedures, including cross-indexing by multiple factors and designing necessary forms
• Maintains existing databases and develops guidelines to ensure data integrity; may integrate data from multiple sources
• Utilizes computer applications to manipulate and report complex data
• Develops new tools to assist with data collection and analysis
• Works with data providers to discuss and clarify data ambiguities, inconsistencies, and other issues
• Performs audits of their own work or that of others to ensure compliance with established procedures
• Selects and applies appropriate formulas, computer programs, or applications based on data content
• May provide administrative support
• Performs other duties as assigned

Additional Functions:

• Prepares logs of check gifts, credit card gifts, securities, wire transfers, and pledges for data entry
• Serves as the subject matter expert for revenue data entry into the alumni/development database system
• Processes revenue adjustments
• Coordinates gift memo preparation
• Processes new gift fund requests and serves as a liaison with the Controller’s Office
• Oversees matching gift requests
• Prepares deposit vouchers for submission to the Bursar’s Office, as needed
• Reviews and distributes monthly pledge reminders
• Provides routine and project-based support for the Data Services team
• Proactively contacts campus partners to confirm information and ensure accuracy, as needed
• Maintains frequent contact with division staff and other university offices
• Works in an open-office environment
• Spends significant time working at a computer workstation

The ideal candidate is comfortable working in a fast-paced environment, managing multiple tasks, and possesses strong verbal and written communication skills, as well as exceptional attention to detail, particularly regarding data quality., * Bachelor’s degree

• In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.
• One or more (1+) years of experience in financial data entry and/or data management

Skills:

• Strong clerical, interpersonal, and organizational skills
• Excellent computer skills
• Ability to exercise judgment and apply basic reasoning skills
• Strong attention to detail

Preferences:

• Two or more (2+) years of related experience
• Experience in nonprofit and/or higher education settings
• Excellent organizational skills
• Excellent verbal and written communication skills
• Excellent customer service skills
• High levels of organization, accuracy, and time-management skills
• Ability to work with frequent interruptions
• Goal-oriented with the ability to prioritize a heavy workload
• Willingness to take ownership of assignments and follow through with minimal supervision
• Ability to maintain a high level of confidentiality
• Additional computer skills:
• Experience with Blackbaud CRM or another advancement database system
• Proficiency in database entry and reporting, online data processing, and general internet applications
• Ability to utilize data tools to manage, analyze, and validate data
• Experience working in a Windows environment
• Proficiency in Microsoft Office Suite
• Familiarity with ERP systems (Oracle, Workday, etc.)