Philanthropy Systems Coordinator

The Philanthropy Systems Coordinator in the Office of Philanthropy is responsible for efficient and accurate gift entry in alignment with donor intent, processing daily gifts and pledges, coordinating financial reconciliation, maintaining fundraising systems, generating reports, and supporting donor stewardship activities.

Gift Processing & Data Integrity

Perform all Philanthropy/Fundraising gift entries into the Raiser’s Edge database based on approved processes and protocols, including cash receipts, special events, direct mail, credit card transactions, online and general donations, ensuring a 24-48 hour turnaround on gift entries and donor acknowledgment letters.

Process payroll deduction gifts in Raiser’s Edge according to approved procedures.

Prepare monthly pledge reports and pledge reminders, validating data prior to approval.

Financial Coordination & Reconciliation

Lead batching processes for deposits, commitments, and credit card transactions while aligning with donor intent and uploading batch data for Finance.

Prepare weekly credit card disbursement reporting for Finance.

Prepare month-end financial reporting for reconciliation.

Reporting & Analytics Support

In conjunction with the Director of Operations, design and deliver advanced analytics, dashboards, and predictive models (donor behavior, campaign performance, pipeline forecasting).

• Advanced computer skills, particularly with relational databases; experience with Blackbaud products (CRM, Raiser’s Edge) or similar systems.
• Strong analytical and problem-solving skills with experience modeling and analyzing data.
• Strong attention to detail, accuracy, and organization.
• Proficiency in Microsoft Word, Excel, Teams, and Adobe Acrobat.
• Excellent communication and customer service skills.
• Ability to maintain confidentiality while managing multiple deadlines.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business, Accounting, Communications, or a related field.
• Experience in higher education, nonprofit advancement, or gift processing.
• Experience with fundraising database management or CRM systems; Raiser’s Edge experience strongly preferred.

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance