Academic Program Associate (full-time/1950 hours/year) @ Northwood Tech Health E

As an integral member of the program team, the Academic Program Associate is responsible for providing administrative and program support for designated program areas including aspects of program scheduling and advisory committee support. The Academic Program Associate reports to an Academic Program Dean. Responsibilities Actively embody and promote Northwood Tech’s Values:

• Collaboration - Value relationships that enhance learning and promote economic development.
• Innovation - Embrace the latest theories and technologies to support student and community success.
• Excellence - Prioritize high quality education, services, and continuous improvement in a dynamic learning environment.
• Community - Value our deep connections to our communities by working together to provide solutions through student success.
• Support - Empower individuals by supporting their success with quality experiences and services designed to meet their needs.
• Integrity - Uphold honesty and accountability in a diverse, open, and ethical learning and working environment.
• Respect - Value each individual and approach all interactions mindfully, with civility, empathy, and openness to new and differing ideas.

Provide administrative and program support to the academic dean and associate dean

Work collaboratively with the academic dean and associate dean on accreditation/designation documentation and reporting

Provide administrative support to the academic dean for program initiative documentation and reporting including maintaining minutes of meetings

Assist academic dean, associate dean, scheduling office, and program directors with all aspects of the scheduling process for assigned program areas. This may include but is not limited to the development and modification of course and teaching schedules, maintaining documentation of faculty workload, monitoring course enrollments, and data entry into the ERP system.

Research, summarize, analyze information, and prepare reports related to scheduling, advisory committees, enrollment, budgets, travel, and program or divisional areas as requested by supervisor.

Initiate and complete overload payroll documentation for full-time and part-time faculty for Talent & Culture office

Schedule, plan and provide administrative and technical support for advisory committees for the program dean and faculty who chair these committees including compiling and maintaining all advisory committee member databases for program areas

At the direction of the academic dean and in collaboration with program directors, monitor and maintain all major equipment purchases for yearly budget and facilities

Coordinate, track and secure professional development and travel arrangements as requested by the academic dean

Process paperwork for new course curriculum and course modifications in collaboration with the Curriculum Office and the academic dean

Assist academic dean, associate dean, and program directors in ensuring compliance with College procedures

Collaborate with curriculum personnel, the academic dean, and program directors on website content

Utilize advanced skills with and knowledge of technology including software programs for communication, data collection, and decision making including but not limited to Microsoft Outlook, Teams, Word, and Excel

Collaborate with counterparts in the Academic Affairs division

Represent Northwood Tech in the community and at community events as requested.

Actively participate on committees as requested

Demonstrate the ability to work both independently and as a member of a team

Other duties as assigned Qualifications

• Associate’s degree in related field or equivalent*

• Three years related work experience

(*Equivalent educational/occupational experience may be a high school diploma plus 6-7 years of relevant experience)

Knowledge, Skills, and Abilities:

• Ability to communicate effectively both written and verbally
• Proficiency in the use of Microsoft Office suite and the ability to effectively apply technology to tasks and projects
• Ability to contribute to a team environment while maintaining positivity and professionalism
• Strong customer service skills that focus on creative problem solving
• Time management skills that apply organization and prioritization demonstrating the ability to multitask and work independently
• Ability to obtain driver’s license and insurance coverage in accordance with College policy

Preferred:

• Student Information System experience

FY27 Salary - Grade I - $24.65 / hour, Medical, Dental, Vision Health Savings Account/Flexible Spending Account Long Term/Short Term Disability Life Insurance Wisconsin Retirement System 403(b)/457(b) Retirement Savings Paid Holidays Paid Leave

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