Administrator (database) - hybrid perm

Job Specific/Overall purpose:

Improve manager’s ability to deliver projects on programme, with correct information, and a quality product outcome, within budget . Help Operations team with project and workflow programming, document control and reporting. ADVANCED EXCEL - Essential experience.

Duties and Responsibilities:

Document Control

§ Create main matrix and documents from take-off / for each project at the start of the workflow in the team.

§ Check any contracts issued by customers (typically automatic emails from online doc control systems) for any revisions that affect our work. Download copies and keep an up-to-date record of the relevant data that do affect our work.

§ Conduct simple survey and checks, GA plans, .

§ Upload data onto customer online document control systems for approval/comment.

§ Follow up customers/architects/engineers by phone/email to ensure timely receipt of comments/approvals.

Logistics Planning

§ Create schedules for suppliers providing a breakdown of which products/required on which stillages/shipment.

§ Create schedules showing which goods to be shipped in which containers.

§ Help with lorry and dispatch plans.

Procurement/Manufacture schedules

§ Review projects and calculate parts needed on each project type/and project total quantities etc.

§ Complete a spreadsheet schedule.

§ Use and monitor the Price tracker.

§ Create a site list of specific parts to go in each site bag for each project type.

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Managing project budgets/cost plans

§ Assist managers with monthly cost reporting.

Monitoring project procurement

§ Monitor and chase orders through with purchasing team/suppliers to ensure project programme achieved and all orders fulfilled correctly so no manufacturing issues.

§ Work with and help the Managers and Operational Team to keep an up-to-date programme on all projects.

General Assistant duties

§ Organise and schedule meetings.

§ Maintain office correspondence and document control.

§ Manage internal projects and follow-up with team members where required.

§ Liaise with other staff members on behalf of senior management.

§ Help prepare monthly reports.

§ HND, BTEC, A Level or similar.

§ Full UK Driving License, preferably clean.

Experience:

Ideally someone non ambitious, who is happy in a quiet environment, who is meticulous and huge on attention to detail, an ‘A’ player at Admin, IT/Data and Admin must be your calling, you pride yourself on providing an exact, admin and data support to your team, without wanting promotion after a year.

§ Two years’ experience in similar role

§ EXCEL Advanced essential, and Powerbi an advantage.

§ Document Control experience would be advantageous.

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Skills

§ Ability to meet objectives within designated constraints.

§ A flair for analysis, troubleshooting and problem solving.

§ Good accurate record keeper.

§ Excellent organisational and time-management skills., * Are you a driver with a car?

• Do you live within a 10 mile radius to Reading, berks
• Are you a meticulous administrator/IT data and non ambitious

Education:

• GCSE or equivalent (required)

Experience:

• Advanced Excel: 2 years (required)
• complex admin/IT/data: 2 years (required)

Job Types: Full-time, Permanent

Pay: £32,000.00 per year

Benefits:

• Company pension
• On-site parking
• Work from home