Construction Support Specialist

The Construction Office Assistant provides administrative support to project managers, estimators, field supervisors, and office staff. This role helps ensure efficient office operations by managing documents, scheduling, communications, and project records for construction projects., * Answer and direct phone calls, emails, and visitors.

• Prepare, organize, and maintain project files and construction documents.
• Assist with contract administration, permits, licenses, and subcontractor documentation.
• Enter and update project information in company databases and software systems.
• Coordinate meetings, schedules, and appointments for project staff.
• Monitor and maintain office supplies and equipment.
• Support project closeout activities and document archiving.
• Any other job specifications as required., This position plays a key role in supporting daily construction operations and helping projects stay organized, compliant, and on schedule.

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative or construction office experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Knowledge of construction terminology and processes is a plus.
• Experience with construction management software is preferred.

Skills and Abilities

• Attention to detail and accuracy.
• Strong customer service and interpersonal skills.
• Ability to prioritize multiple projects and deadlines.
• Professional demeanor and confidentiality.
• Basic bookkeeping and data entry skills.

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Occasionally lifting office supplies and files up to 20 pounds.

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance