Administrator Assistant - Job Set Up & Data Entry

Calmex Engineering is seeking an entry-level Administrative Assistant to help move approved estimate information into job setup and prepare accurate job data for field operations and billing. This person will receive hands-on training from the team and gradually take ownership of routine administrative tasks., * Enter approved estimate information into company systems to create and update job records.

• Enter and verify customer information, job names, locations, job numbers, phase codes, and other required details.
• Prepare and organize job information for field teams and billing.
• Help ensure field and billing teams receive complete, accurate, and current job data.
• Maintain job files, supporting documents, spreadsheets, and tracking logs.
• Update job information as approved changes are provided.
• Review data for accuracy and follow up with the team when information is missing or unclear.
• Follow established procedures and maintain checklists for recurring tasks.
• Provide general administrative support related to job setup and documentation.
• Occasionally run bids
• Track & send submittals for prime and sub jobs

Training and Development

This position will work closely with the team to learn company systems and the workflow from approved estimates through job setup, field support, and billing documentation. Responsibilities will increase as the employee becomes comfortable completing tasks accurately and independently.

The ideal candidate is organized, detail-oriented, comfortable using computers, and willing to learn. Construction experience is helpful but not required., * Basic proficiency with Microsoft Excel, Outlook, Word, and Teams.

• Accurate typing and data entry skills.
• Strong attention to detail and organizational skills.
• Ability to follow instructions, manage assigned tasks, and meet deadlines.
• Clear communication skills and willingness to ask questions.
• High school diploma or equivalent.
• Previous administrative or data entry experience is helpful but not required.

Must have excellent attention to detail and organizational skills in a fast paced environment.

Compensation is based on experience.

Pay: $41,600.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance