HR Coordinator - HRIS/Contract Administrator

• Serve as the primary administrator for UKG Ready, maintaining employee information, processing authorized personnel changes, supporting system functionality, and assisting users with HRIS-related issues.
• Maintain and update faculty and staff employee data in UKG Ready and HRS/PeopleSoft, ensuring information is accurate, complete, and properly reflected across systems.
• Conduct HRIS data audits and reconciliations to identify and resolve discrepancies and support accurate HR and payroll information.
• Maintain secure and organized electronic and physical personnel records, contracts, and HR documentation in accordance with University policies and compliance requirements.
• Coordinate with Payroll, Benefits, HR Generalists, and other University departments to resolve employee data issues and support timely HR operations.
• Develop and distribute standard and ad-hoc HRIS reports and data extracts as requested.
• Support UKG system testing, data validation, upgrades, and process improvement initiatives.
• Assist with benefits-related HRIS activities, including employee updates, enrollment information, documentation tracking, and audit preparation.
• Maintain HRIS procedures, user guidance, and training materials.
• Respond to faculty, staff, students, and other customers regarding HR processes, benefits, employee records, and HRIS navigation, providing timely and professional service.
• Assist with employee status changes, transfers, promotions, reclassification’s, and other authorized personnel actions.
• Assist with processing employee contract renewals, including tracking renewal activity and related documentation.
• Assist walk-in customers as required.
• Maintain the confidentiality and security of employee and HR information.
• Perform other job-related duties as directed by the immediate supervisor.
• Assists with employee new hire contracts

Associate degree in Human Resources, Business Administration, Information Systems, or a closely related field and experience with HRIS, enterprise systems, data management, or HR operations.

Preferred Qualifications

• Experience with UKG Ready, PeopleSoft, or comparable HRIS platforms.

• Experience with HRIS reporting, data audits, reconciliation, and troubleshooting.

• Experience with employee personnel transactions and contract administration.

• Experience supporting payroll or benefits data within an HRIS.

• Experience with HRIS testing, data validation, or process improvement.

• Higher education HR experience preferred.

• Strong Microsoft Excel skills, including data analysis, formulas, sorting/filtering, and reporting.

• Strong analytical, technical, organizational, and problem-solving skills.

• Ability to troubleshoot HRIS and data issues and determine appropriate solutions.

• Strong communication and customer-service skills with the ability to maintain confidentiality.