Executive Assistant, Advancement Information Systems - University Advancement

This position will be responsible for a managing a wide variety of administrative functions for the Assistant Vice President, Advancement Information Systems. This is a great opportunity for someone who thrives in an exciting and challenging work environment.

Core responsibilities include:

• Managing administrative responsibilities for the Assistant Vice President, Advancement Information Systems, including calendar management, communications, interacting with other members of the management team and academic community, troubleshooting problems and questions concerning office and University policies and procedures, and responding to inquiries and routine questions.
• Preparing correspondence, reports, newsletters and other documents on behalf of the AVP.
• Building strong relationships across the organization and proactively finding the information & resources to get things done.
• Coordinating travel, expense reports & purchase requests for the department.
• Creating, tracking, reviewing & monitoring purchase orders for the department in accordance with university policies & procedures.
• Reviewing invoices for accuracy & completeness and facilitate timely payment processing.
• Coordinating with vendors & University departments to resolve purchasing & payment-related issues.
• Assisting with interview scheduling & onboarding of new staff to the department.
• Ordering supplies for Advancement Information Systems department.
• Attending various meetings within department; may serve on inter-departmental committees.
• Communicating with high level officials both inside and outside the university.
• Providing information & guidance regarding departmental & university policies & procedures to staff.
• Other duties as assigned.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

• Strong initiative and the ability to work independently without losing sight of when collaboration or escalation is needed
• Attention to detail & ability to manage multiple priorities
• Excellent verbal and written communication skills
• Willingness to learn and apply new skills, * Associate’s degree required (bachelor’s degree preferred)
• 3-5 years of administrative support experience required
• Experience using Oracle Financial Management System preferred
• Experience using Salesforce preferred

A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful completion of a pre-employment background check

• Sponsorship : Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible (https://www.cmu.edu/hr/benefits/eligibility/index.html) employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance (https://www.cmu.edu/hr/benefits/health-welfare/index.html) as well as a generous retirement savings program (https://www.cmu.edu/hr/benefits/retirement-savings/index.html) with employer contributions. Unlock your potential with tuition benefits (https://www.cmu.edu/hr/benefits/tuition/index.html) , take well-deserved breaks with ample paid time off (https://www.cmu.edu/hr/benefits/time-away/pto.html) and observed holidays (https://www.cmu.edu/hr/benefits/time-away/holidays.html) , and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team (https://www.cmu.edu/hr/work-life/support/family-child-care-resources/index.html) to help navigate childcare needs, fitness center access (https://athletics.cmu.edu/recreation/facilities) , and much more!

For a comprehensive overview of the benefits available, explore our Benefits page (https://www.cmu.edu/hr/benefits/index.html) .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations., Interested in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts (https://www.cmu.edu/jobs/external-applicants.html#job-alerts) through your candidate profile.

If your heart is in your work, come work with us. Carnegie Mellon University isn’t just one of the world’s most renowned educational institutions - it’s also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you’ll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you’ll connect and collaborate with dedicated, passionate colleagues - and you’ll have the satisfaction of delivering work that truly matters.

We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you’ll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni.