BI-LINGUAL ADMINISTRATIVE ASSISTANT

• Serve as the first point of contact at the front desk, greeting visitors and managing multi-line phone systems with professionalism and courtesy
• Handle incoming calls, direct inquiries appropriately, and maintain excellent phone etiquette to ensure positive client interactions
• Manage calendar appointments, schedule meetings, and coordinate events efficiently using Microsoft Office tools
• Perform data entry tasks accurately, maintain organized filing systems, and support document proofreading to ensure clarity and correctness
• Assist with bookkeeping duties using QuickBooks software, including invoicing, expense tracking, and basic financial record keeping
• Support office management activities by overseeing supply inventories, maintaining confidential records, and ensuring a well-organized workspace
• Provide exceptional customer service by addressing client needs promptly and professionally in both languages
• Support personal assistant tasks such as travel arrangements, correspondence management, and time management activities
• Maintain confidentiality when handling sensitive information and ensure compliance with organizational policies

• Fluency in two languages (bilingual proficiency) with excellent verbal and written communication skills in both languages
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with data entry systems
• Experience using QuickBooks for bookkeeping and financial transactions
• Demonstrated clerical experience including filing, proofreading, and document management
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent phone communication skills coupled with proper phone etiquette
• Proven ability to handle confidential information discreetly and professionally
• Strong time management skills to meet deadlines consistently
• Previous office management or administrative experience preferred; personal assistant experience is a plus
• Ability to support client communication seamlessly across diverse channels

This position is integral to maintaining efficient office operations while fostering positive relationships within our community. We welcome candidates who are motivated to contribute their skills in a collaborative environment dedicated to excellence.