IT Purchasing Assistant (Information Technology)

The Whiting School of Engineering (WSE) employs Information Technology resources to support academic, research, and administrative activities. WSE is seeking an IT Purchasing Assistant to coordinate IT equipment procurement and maintain accurate operational records. It will receive and verify incoming equipment, coordinate outbound shipments and multi-site delivery, maintain inventory and equipment-movement records, resolve routine logistics issues, and serve as liaison among customers, procurement, service providers, and WSE IT.

The Purchasing Assistant is responsible for monitoring stock levels, researching potential vendors, tracking orders, and updating order records. The Purchasing Assistant will conduct market research, evaluate vendor offers, negotiate prices, and maintain accurate records. The Purchasing Assistant will support university efforts to make cost-effective purchases and ensure a fully stocked inventory.

Specific Duties & Responsibilities

• Monitor stock levels and identify purchasing needs.
• Research potential vendors.
• Track orders and ensure timely delivery.
• Other duties as assigned.

In addition to the duties described above

• Support ordering, receiving, shipping, and tracking Information Technology equipment.
• Coordinate independently among customers, procurement, carriers, vendors, and IT staff.
• Resolve lost, damaged, incomplete, or misdirected shipments.
• Maintain equipment records and reconcile discrepancies.
• Coordinate work across Homewood and Mt. Washington campuses.

• High school diploma or graduation equivalent.

• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Extremely organized with high attention to nitpicky details
• Experienced with coordinating orders and shipping logistics
• Experience with an enterprise procurement system like SAP or Workday
• Experience with a ticketing / work request system
• Basic understanding of the components in a computer system specification (memory and disk configuration)

On call or non-standard work hour requirements

• Comfortable working with deliveries of 25+ pounds
• Driver’s license and the ability to move equipment between locations, Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Starting Salary Range: $16.60 - $29.50 HRLY (Commensurate w/exp.) Employee group: Casual / On Call Schedule: M-F, 20 hrs weekly FLSA Status: Non-Exempt Location: Hybrid/Homewood Campus Department name: Engineering Business Office Personnel area: Whiting School of Engineering