IT Purchasing and Contract Coordinator - Onsite

Serve as the key coordinator for IT-related purchasing, contract negotiation, and administration within the Department of Innovation and Technology (DoIT).

• Develop and define scope, specifications, and requirements for IT projects and procurements in collaboration with customers and technical subject matter experts.
• Draft, review, and process Requests for Bids (RFBs), Requests for Proposals (RFPs), and Requests for Information (RFIs).
• Evaluate vendor proposals and bids; negotiate, draft, review, and clarify contract terms, conditions, and legal requirements.
• Award or recommend contracts; ensure all purchasing and contract activities comply with City, state, and federal procurement laws, regulations, and guidelines.
• Monitor and track contract expenditures, software licenses, and enterprise agreements for compliance and strategic planning.
• Respond to inquiries regarding contract awards, procurement processes, and legal/technical criteria.
• Prepare and present Council Reports; attend Council Study Sessions and meetings to address procurement-related questions.
• Coordinate purchasing package submittals, gather requirements and quotes, create purchase orders, track deliveries, process invoices, and reconcile procurement cards.
• Ensure adherence to asset management best practices and maintain a broad knowledge of IT applications, infrastructure, and procurement/contract law.
• Communicate effectively across all organizational levels and work collaboratively with internal teams, vendors, and partners.
• Maintain detailed and accurate work products while managing multiple, competing priorities.
• Utilize Microsoft Office Suite; experience with ERP financial systems (especially CGI Advantage) preferred.
• May review work of others for compliance with procedures and regulations; reports to an IT Manager or supervisor.

Bachelor’s degree in Purchasing, Business/Public Administration, or related field (or equivalent education/experience).

• 3-5 years of professional-level procurement and contract administration experience (municipal or public sector preferred).
• Experience in IT procurement, contract negotiation, software licensing, and asset management highly desirable.
• Familiarity with financial ERP systems, and professional procurement/contract certifications (e.g., CTPE, CPCM) preferred.
• Strong organization, communication, and customer service skills; able to work independently and as part of a team.