KNOWLEDGE MANAGEMENT SPECIALIST

1. Manage the FOIA Program.
2. Manages the installation’s Records Management (RM) and Information Governance Program: Administers the organization’s RM program to align with the agency’s business and mission needs.
3. Manage the installation Privacy and Civil Liberties Program.
4. Knowledge Management training program: Establishes and conducts formal and/or informal training for installation personnel on maintenance of records, inventories, electronic records management, and any other area of records management deemed necessary.
5. Publications and Forms Management (PM/FM).
6. Manages the operation of the base records staging area and centralized destruction facility.
7. Content Management.
8. Conducts Staff Assistance Visits/Inspections.

Requirements

Conditions of employment

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• Must be able to obtain and maintain a Top Secret Security Clearance
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• This position is subject to provisions of the DoD Priority Placement Program
• Must be able to pass initial and periodic short notice drug testing
• May occasionally be required to work other than normal duty hours and/or Shift work may be required which may include overtime and/or irregular hours
• May occasionally require travel away from the normal duty station and travel on military and/or commercial aircraft
• Disclosure of Political Appointments
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest

In order to qualify, you must meet the experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Group Coverage Qualification Standards for Administrative and Management Positions for the GS-0301, Miscellaneous Administration and Program Series.

SPECIALIZED EXPERIENCE: Applicants musthave at least one (1) year of specialized experience at the next lower grade GS-09 or equivalent in other pay systems. Examples of specialized experience includes: executing, coordinating, and overseeing Freedom of Information Act (FOIA), Privacy Act (PA), and Records Management programs; researching, compiling, and redacting sensitive and official records for public and official release in accordance with statutory disclosure exceptions and exemptions; managing electronic and paper records throughout lifecycle phases, including establishing file plans, performing records staging, and enforcing disposition and retention schedules; applying qualitative and quantitative analytical techniques to monitor request tracking systems and optimize program efficiency; and interpreting and adapting federal privacy, disclosure, and information governance mandates to resolve operational deficiencies, formulate process improvement initiatives, and establish local standard operating procedures (SOPs).

OR

EDUCATION: Ph.D. or equivalent doctoral degree OR have completed three full years of progressively higher-level graduate education leading to such a degree OR have a LL.M, if related. (NOTE: You must submit a copy of your transcripts)

OR

COMBINATION OF EXPERIENCE AND EDUCATION:A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. (NOTE: You must submit a copy of your transcripts)

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of applicable Federal and Public Laws, Executive Orders, applicable legislation, DoD Directives, Air Force Instructions, and National Archives and Records Administration guidelines and polices governing life-cycle management of records to include electronic records and information. 2. Knowledge of RIM principles, policies, and guidance to operate storage/staging facility, conduct staff assistance visits.
2. Skill to use operating system software, database concepts, and peripheral storage devices and associated systems to include AFRIMS, SharePoint, AF Portal, EFOIA, ARCIS, AFIMPT, MICT and ESD programs.
3. Ability to communicate effectively, both orally and in writing. Provides technical advice in terms of oral and written briefings, reports, and recommendations to senior leadership and unit technicians.
4. Ability to establish, conduct and provide KMC training to include Records Management, FOIA, SharePoint, Pubs and Forms, and Privacy training. Gathers, analyze, and evaluate information, to draw conclusions and make recommendations.
5. Ability to develop and deliver training in installation standard operating procedures and other regulations. Knowledge of the FOIA and PA legal exemptions process, procedures, and guidelines for federal agencies

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying., Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.