Office Systems Specialist- VCIN

Are you excited about being part of the administrative support team for our officers: Then come join our team at the Police Department and make a positive difference!

• Maintains the VCIN Units organized file system for all VCIN/NCIC entries. Enters information, property and people into the Virginia Criminal Information Network (VCIN).
• Conducts problem resolution regarding VCIN issues/problems. Works with Courts in regards to service and/or entry of protective orders.
• Cross-checks and validations on departmental VCIN entries. Accurately records, notifies, corrects and advises on all VCIN related problems discovered.
• Performs routine office tasks, such as typing, filing, faxing, telephoning, scanning records and copying. Must have the ability to work alone.
• Monitors and operates a portable radio to communicate with officers and sheriff’s deputies in the completion of wanted persons/item confirmation along with entries of same, printing of criminal history and driver transcript information and transmits relevant information to field units. Operator will follow Federal Communications Commission’s laws and department requirements.

Performs other related duties as assigned., Special Requirement-This job classification provides service to the community on an 18-hour basis during various hours of the day and night. In order to accommodate this 18-hour service, this job class is required to work on rotating schedules, which includes working weekends and holidays.

Administrative Skills, File Systems, Organizational Skills, Problem Solving Skills, Order Processing, Record Keeping, Typing, Fax Machines, FCC (Federal Communications Commission), Printing, Vocational/Educational Requirement-Requires high school diploma or GED/HSE.

Experience-In addition to satisfying the vocational/education standards, this class requires a minimum of one year of related, full-time equivalent experience.

Special Certifications and Licenses-Requires a Full Access level VCIN operator certification within 30 days of hire. Must be a United States citizen or a lawful resident for the past 10 consecutive years., Prior Law Enforcement experience; knowledge of VA State Codes, VCIN/NCIC experience with a minimum of Basic level certification. Experience with outlook and Microsoft software., In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented unless the position requires a commercial driver’s license (CDL) or is a sworn law-enforcement officer/deputy.

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs., Time Pressures Frequently- From 1/3 to 2/3 of the time. Emergency Situations Frequently- From 1/3 to 2/3 of the time. Frequent Change of Tasks Occasionally- Up to 1/3 of the time. Irregular Work Schedule/Overtime Rarely- Less than 1 hour per week. Performing Multiple Tasks Simultaneously Occasionally- Up to 1/3 of the time. Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time. Tedious or Exacting Work Continuously- 2/3 or more of the time. Noisy/Distracting Environment Occasionally- Up to 1/3 of the time. Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

Operational: 7 days a week - {6am - midnight}

Rotating Shift Work: Monday - Sunday

Work Site Location Chesapeake, VA Position Driving Requirement N - Never Pay Grade GE04 Pay Basis Semi-Monthly Advertised Salary

$39,543/ annually

Actual starting salary based on qualifications and experience., Standing Occasionally- Up to 1/3 of the time. Sitting Frequently- From 1/3 to 2/3 of the time. Walking Occasionally- Up to 1/3 of the time. Lifting Rarely- Less than 1 hour per week. Lifting Amount Exerting up to 20 lbs Carrying Rarely- Less than 1 hour per week. Carrying Weight Exerting up to 20 lbs Pushing/Pulling Rarely- Less than 1 hour per week. Pushing/Pulling Weight Exerting up to 20 lbs Reaching Occasionally- Up to 1/3 of the time. Handling Occasionally- Up to 1/3 of the time. Fine Dexterity Occasionally- Up to 1/3 of the time. Kneeling Occasionally- Up to 1/3 of the time. Crouching Occasionally- Up to 1/3 of the time. Crawling Rarely- Less than 1 hour per week. Bending Occasionally- Up to 1/3 of the time. Twisting Occasionally- Up to 1/3 of the time. Climbing Never- Never occurs. Balancing Never- Never occurs. Vision Continuously- 2/3 or more of the time. Hearing Continuously- 2/3 or more of the time. Talking Continuously- 2/3 or more of the time. Foot Controls N = Never Machines, Tools, Equipment and Work Aids Used

Computer, telephone, fax/copy machine, portable radio.

Protective Equipment Required

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust N = Never Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.