Data & Operations Specialist

• Verify data against source documents (spreadsheets, quotes, purchase orders, invoices, and reports), identify discrepancies, and escalate issues when needed.
• Clean up records by correcting errors, removing duplicates, and filling in missing information.
• Respond to data-related requests from coworkers by researching information, finding answers, and providing clear written responses.
• Review and validate outputs generated by software and AI tools, ensuring accuracy and correcting errors when necessary.
• Document findings, decisions, and processes clearly so others can follow your work.
• Take on new data projects and process improvements as business needs evolve.

• Strong attention to detail and a habit of checking your own work for accuracy.
• Advanced Excel skills, including sorting, filtering, lookups (VLOOKUP/XLOOKUP), and working with large datasets.
• Clear, concise written communication skills.
• Good judgment, including knowing when to investigate further or ask questions before making changes.
• Comfort learning new software, systems, and processes quickly.
• Curiosity and persistence in finding the right answer when something doesn’t look correct.

Nice to Have

• Experience with purchasing, inventory, or accounting processes, including purchase orders, invoices, and receipts.
• Experience working with ERP, CRM, inventory management, or similar business systems.
• Experience using AI-enabled tools in a business environment, along with the judgment to validate results rather than relying on them blindly.