Disability Access Support Coordinator - Extra Help

The Office of Disability Access (ODA) is seeking a detail-oriented and highly organized Extra Help Administrative Support Specialist to provide part-time support for major Americans with Disabilities Act (ADA) compliance initiatives, strategic planning efforts, and the annual California Government and Disability Summit.

This position provides essential coordination, documentation, and logistical support to ensure continuity and responsiveness across multiple high-impact projects.

This Extra Help position is allocated to the Technical Specialist IV level and performs advanced sub-professional and technical program support work requiring independent judgment within established guidelines. The incumbent performs the more complex, prescribed phases of professional and technical assignments in support of ADA compliance, accessibility planning, stakeholder coordination, and event production.

PAYROLL TITLE: Technical Specialist IV-MB

DEPARTMENT/AGENCY: County Executive Office

The eligible list established from this recruitment may be used to fill current and future Intermittent and Extra Help vacancies for this position only. There is currently one (1) Extra Help vacancy within the County Executive Office, Office of Disability Access.

This recruitment is for Extra Help employment only. Incumbents are not eligible for benefits.

TENTATIVE SCHEDULE

OPENING DATE: September 22, 2026

CLOSING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs.

REVIEW OF APPLICATIONS: Applications will be reviewed on a weekly basis beginning the week of October 12, 2026.

Examples Of Duties

Duties may include, but are not limited to the following:

ADA Accessibility Projects

• Coordinate communication between departments and the project consultant(s) regarding accessibility projects.
• Assist with scheduling, logistics, and document tracking.
• Serve as a support point of contact for departments regarding scheduling and follow-up needs.
• Track consultant deliverables and assist with invoice processing.
• Maintain project documentation, timelines, and status updates to prevent delays and gaps in implementation.

California Government and Disability Summit Support

• Assist with marketing and outreach efforts to promote the annual summit.
• Track sponsorship development, registration, and accommodation requests.
• Coordinate logistics for vendors, presenters, community partners, and program materials.
• Support timeline management and overall event production.
• Transport materials in preparation for the annual summit, including picking up and distributing event supplies.

Strategic Plan and Ongoing Initiatives

• Support implementation activities related to the Disability Access Strategic Plan.
• Assist with coordination of internal trainings and employee engagement initiatives.
• Provide administrative support for accessibility compliance efforts.
• Support external presentation scheduling and content creation.
• Prepare routine communication, reports, and project materials.

General Administrative Support

• Prepare meeting agendas, materials, and summaries.
• Maintain databases and tracking systems.
• Draft routine correspondence and communication.
• Process invoices and assist with financial tracking.
• Serve as a support point of contact for residents, staff, and community stakeholders.
• Manage calendars and coordinate meetings with internal and external stakeholders.
• Perform other related duties as assigned., SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicants qualifications and acceptability for the position. Failure to complete and submit the questionnaire will result in your application being removed from consideration.

APPLICATION EVALUATION - pass/fail: An application evaluation will be conducted to determine whether or not each applicant possesses the required education, licensure, certification, and/or experience for this recruitment. Those candidates who meet the requirements will be placed on the eligible list.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record may be required for this position.

Disability Accommodations, Organizational Skills, Disability Accommodations, Organizational Skills, Willing to Travel, Administrative Skills, Strategic Planning, Government, Americans with Disabilities Act (ADA), Detail Oriented, Any combination of education and/or experience that would provide the knowledge and abilities listed below. An example of qualifying education and experience is as follows:

Two (2) years of advanced-level clerical or administrative support experience, including conducting research, marketing, and performing community outreach

AND

A bachelors degree in social science, political science, public administration, communication, marketing, or related discipline.

NECESSARY SPECIAL REQUIREMENTS:

• Able and willing to work Extra-Help (20 hours per week).
• Must possess and maintain a valid driver license issued by the State of California as a condition of employment.
• Strong interpersonal and communication (verbal and written) skills.
• Strong organizational skills.
• Intermediate Word and Excel proficiency.
• Must be willing and able to perform the job duties with or without reasonable accommodation.

DESIRED:

• Experience with planning of events, meetings, and workshops.
• Knowledge of general marketing communication principles.
• Experience using Canva, and/or other graphic design tools.

KNOWLEDGE, SKILLS and ABILITIES:

Working Knowledge of:

• ADA compliance, accessibility planning, or public administration.
• Techniques and methods for gathering, synthesizing, evaluating, and conveying information.
• Record-keeping and project tracking systems.
• Departmental policies, procedures, and program directives.
• Principles of effective stakeholder communication and coordination.

Ability to:

• Follow complex oral and written instructions.
• Implement prescribed procedures and project coordination activities with minimal supervision.
• Collect, analyze, and evaluate information for dissemination and reporting.
• Prepare and interpret documents and technical communication.
• Establish and maintain cooperative working relationships with departments, consultants, community stakeholders, and the public.
• Act as lead worker on designated assignments and assist in training or guiding support staff as needed.
• Manage multiple assignments with shifting priorities and deadlines.

Skilled in:

• Microsoft Office products
• Graphic design tools

Demonstrates:

• Strong interpersonal and communication (verbal and written) skills.
• Strong organizational skills., Describe your proficiency (Beginner, Intermediate, or Advanced) using Microsoft Word, Microsoft Excel, Canva, Constant Contact, and/or other graphic design tools. In your response, please include examples of how you have used each program in your work experience (including any documents, spreadsheets, brochures, flyers, etc. that were created).

The current vacancy is considered Extra-Help (20 hours per week). Extra-Help employees are employed for temporary work on a day-to-day basis and incumbents are not eligible for benefits. Are you willing to accept employment under these terms?

• Yes
• No

02

Do you currently possess and are you willing to maintain a valid driver license issued by the State of California as a condition of employment?

• Yes
• No

03

Please describe a specific project or task from your previous clerical or administrative role(s) where you conducted research, marketing, and performed community outreach. In your response, please include the following:

A) Name of employer

B) Number of years you worked

C) Your title

Note: Stated experience must be supported by duties listed in work experience section of the job application. Additionally, any amount of time worked less than 40 hours per week must be pro-rated.

If you do not have this kind of experience, please type, “No experience.”

04

Please provide a description of how you define good marketing communication strategies and provide an example of your own work experience providing such services.

If you do not have this kind of experience, please type, “No experience.”

05

FINAL FILING DATE: This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.