Fire and Security Administrator

• Logging all jobs on Maximo
• Log all jobs in accepted contracts
• Log all jobs into Contract Analysis
• Assign jobs to engineers (as advised by Service Managers)
• Assign PPM;s to engineers (as advised by Service Managers)
• Send completed PPM forms to clients
• Save PPM forms from Pylon to job folders
• Inform surveyors of completed works when paperwork is completed
• Internal orders to procurement
• Instructions to specialist Sub-Contractors
• Logging reactive jobs onto Alarm Master and onto weekly spreadsheet
• Closing down reactive and maintenance jobs on Alarm Master and matching up the job reports.
• Updating spreadsheet when jobs are complete including appropriate callout charges
• Reporting back to client with updates on live jobs

• Confident Telephone Manner
• Good attendance
• Works well under own initiative
• Maximo
• Pylon
• Excel
• Team player

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment. Why Work for OCS? Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people. Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career. Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources. Professional Growth: 600+ live learners across UK&I - Empowering colleagues with further development and qualifications! Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)