Facilities Information Data Administrator

This role offers the opportunity to turn data into meaningful information that supports safe, efficient and effective NHS buildings and services. You will work closely with the Information Manager and Information Officer, you will support national reporting requirements and help develop Power BI dashboards, improve data quality and maintain our digital information systems. You will also contribute to digital Estates initiatives, including automated reporting, smart building information and data visualisation.

A key part of the role will involve processing and maintaining data within our Computer-Aided Facilities Management (CAFM) system, Planet FM. You will review and validate maintenance service sheets and supporting documentation, checking that records are accurate, complete and correctly recorded, and following up missing information or discrepancies with colleagues and contractors.

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role.

Process, update and maintain data within Planet FM, including asset records, planned maintenance information, work orders and supporting maintenance documentation.

Review and validate service sheets and maintenance records, checking completeness, accuracy and alignment with the relevant assets and work orders.

Gather, validate and analyse complex data from Estates and Facilities systems, investigating discrepancies and improving data quality.

Produce and maintain reports, performance indicators and Power BI dashboards to support operational management, compliance monitoring and strategic decision-making.

Explain findings and trends clearly, providing supporting commentary for technical and non-technical audiences.

Support the preparation and validation of data for national returns, including the Estates Returns Information Collection (ERIC) and Premises Assurance Model (PAM).

Support the administration and development of Microsoft 365 applications used within Estates and Facilities, including SharePoint and OneDrive.

Help improve reporting processes and develop automated solutions, bringing together information from different systems and digital sources.

Provide advice, training and practical support to colleagues using departmental information systems, ensuring information is managed in line with Trust policies and information governance requirements.

We are looking for an organised and analytical Facilities Information Data Administrator to join our Estates and Facilities Information Team at Humber Teaching NHS Foundation Trust.

We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website

We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.

We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you’ll need to get you started.

We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.

Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.

We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.