Land Charges Technical Support Officer

Essex County Council (ECC) are delighted to be supporting Harlow Council to recruit a Land Charges Technical Support Officer on an initial 2month contract

Please note that this post requires the successful individual to be based on site a minimum of 4 days per week.

Harlow is a district of contrasts and an ideal location to both live and work. The town itself is thriving, with excellent shopping and leisure facilities for all ages. We have good road links to the M11 and M25 and excellent rail connections to London and Stansted Airport, just 35 minutes and 20 minutes away from Harlow respectively.

Job Purpose:

To provide technical and admin support to the Land Registry migration project by identifying, collecting and recording information to ensure a high quality of spatial data across multiple teams in the Council. The ability to problem solve and capture data is essential to this role.

Duties Include but Not Limited to -

• Collaborate with stakeholders to manage and monitor database

• Accurately input data including spatial data from maps and planning documents into database.
• Work closely with officers in Land Charges, Planning and GIS and other stakeholders to clarify requirements and resolve discrepancies in data.
• Maintain and update spatial data records ensuring they are correctly stored.
• Assist with updating the Land Charges Register ensuring all charges comply with HMLR requirements.
• Access, retrieve and update records from the Land Registry system
• Interrogate and correct spatial data

Able to research and analyse planning history to develop solutions to solve data issues

• Research planning history to determine application details.
• Locate the relevant planning file, held either electronically, in paper form or on microfiche to interrogate data to enable accurate data capture in Uniform.
• Read plans/maps to ascertain spatial extent of the application site.
• Interpret and digitise map features including planning boundaries.
• Liaise with planning technical officers with any planning related queries.
• Analyse data provided by HMLR on excel spreadsheets and report any discrepancies at regular catch-up meetings.

Identify and document data anomalies to ensure data quality.

• Perform checks on digitised data to verify accuracy.
• Examine, interpret and cleanse data as required by HMLR and other stakeholders.
• Strong accuracy and attention to detail when entering data into systems.
• Prepare reports summarising data entry progress, issues and discrepancies for review by senior staff and HMLR.
• Accurately input data (including spatial data) from maps and planning documents into database, ensuring alignment with planning application standards.
• Enter data into the land charges register ensuring compliance with the relevant legislation and criteria.

Responsible for ensuring migration project tasks are delivered on time.

• Able to make day to day decisions on how to prioritise work in order to meet strict deadlines set by HMLR and other stakeholders
• Able to adapt to conflicting situations and prioritise workload to ensure deadlines are met.
• Responsible for managing own workload in line with deadlines set by HMLR and other stakeholders
• Required to work on own initiative to ensure data is accurately recorded on database.
• Required to manage own workload and to ensure work is accurate, up to date and in line with expectations of HMLR and other stakeholders.

• Excellent administrative skills, including strong attention to detail and accuracy.
• Able to work to timescales and meet tight deadlines.
• Competent in all Microsoft packages including an intermediate level in Word and Excel.
• Knowledge of plans and databases.
• Able to demonstrate excellent attendance record.
• Must be willing to work pro- actively on own initiative.
• Able to work occasionally out of hours in line with services needs and requirements.
• Ability to communicate effectively at all levels, both orally and in writing.
• Excellent organisational skills.
• Attention to detail.
• Ability to maintain confidentiality