Assistant Project Manager / Data Entry & Job Tracking Coordinator

The Assistant Project Manager / Job Tracking Coordinator will support daily operations by maintaining project records, tracking job progress, organizing documentation, and assisting with communication between the office and shop floor. This position provides valuable hands-on experience in project management, operations, construction administration, and small business management.

Responsibilities

• Enter and maintain project information in spreadsheets and tracking systems
• Monitor job status and update project schedules
• Track customer orders, materials, and project milestones
• Assist with estimating and bidding document organization
• Create and maintain project folders and digital records
• Support invoicing and purchase order tracking
• Coordinate with shop personnel regarding project progress
• Prepare weekly job status reports for management
• Answer phone calls and respond to customer inquiries as needed
• Assist with administrative tasks and special projects

Do you have experience in Spreadsheets?, Do you have a Bachelor’s degree?, * New graduate with bachelor’s degree in related field or Senior pursuing a bachelor’s degree.

• Strong organizational skills and attention to detail
• Proficiency with Microsoft Excel, Word, and Google Workspace
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and deadlines
• Reliable transportation

Preferred

• Business, Construction Management, Engineering, Operations, Supply Chain, or related major/degree.
• Experience with spreadsheets, databases, or project tracking software.
• Interest in manufacturing, construction, welding, or fabrication industries.

What You’ll Gain

• Real-world project management experience
• Exposure to manufacturing and metal fabrication operations
• Experience working directly with business owners and project leaders
• Opportunity to develop organizational, analytical, and leadership skills
• Potential for future permanent employment opportunities going forward., Join us if you’re eager to develop your organizational expertise while supporting impactful projects! This paid position offers a chance to grow your skills in a collaborative environment that values precision, efficiency, and proactive problem-solving.

Pulled from the full job description

• Flexible schedule

Our sister company, Welding Shop, is a growing welding and fabrication shop serving commercial, industrial, and custom projects. Our team takes pride in quality workmanship, strong customer relationships, and efficient project execution. We are seeking a motivated college student or new graduate to assist with project coordination, data entry, job tracking, and administrative support.