IT Project Coordinator

• Assist project managers in planning, scheduling, and coordinating project activities across multiple workstreams
• Maintain comprehensive project documentation, including project plans, status reports, meeting minutes, and action logs.
• Track project milestones, deliverables, and deadlines; proactively flag risks or delays to the project manager
• Organize and facilitate project meetings, prepare agendas, and distribute meeting notes and follow-up items
• Develop and maintain project files, databases, and tracking systems in accordance with organizational standards
• Prepare regular status reports, dashboards, and executive summaries for internal and external stakeholders
• Ensure version control and proper archiving of all project-related documents
• Support the creation and maintenance of project charters, statements of work, and change requests
• Serve as a liaison between project teams, clients, vendors, and leadership to ensure alignment and timely information flow
• Manage project communication channels, including email distribution lists, shared drives, and collaboration platforms
• Coordinate with cross-functional teams to gather updates and resolve scheduling conflicts
• Monitor project budgets and expenditures; flag variances and assist with cost reporting
• Coordinate procurement activities, including vendor onboarding, purchase orders, and invoice tracking
• Assist with resource allocation tracking and capacity planning support
• Manage calendars, travel arrangements, and logistics for project team members and stakeholders
• Maintain project management tools and systems (e.g., MS Project, Asana, Jira, SharePoint)
• Support onboarding of new project team members and ensure access to necessary tools and resources

Do you have experience in Microsoft Outlook?, Do you have a Bachelor’s degree?, * Bachelor’s degree in Business Administration, Project Management, Communications, or a related field (or equivalent experience)

• 2+ years of experience in a project coordination, administrative, or operations support role
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams or SharePoint
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills
• Attention to detail and a commitment to accuracy in documentation and reporting

Preferred Skills:

• Experience with project management tools such as MS Project, Jira, Asana, Smartsheet, or Monday.com
• Familiarity with project management methodologies (Agile, Waterfall, PMP, CAPM)
• Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification, or willingness to obtain
• Experience working in a PMO environment or within a matrixed organization.