Technical Administrator

Offshore Helicopter Services has a vacancy for a Technical Administrator. The role involves providing comprehensive administrative support to the Technical Department across both Part 145 and Part M organisations, ensuring smooth and efficient operations. The Technical Administrator role also includes assisting with financial budgetary tracking, reporting, and analysis related to technical operations. This position requires strong organisational skills, proficiency in Microsoft Office applications, and the ability to manage multiple tasks as directed by the Technical Director.

Administration:

• Provide administration support for both the CAMO and Part 145 organisations
• Be the focal point for all administrative queries from the Engineering team members
• Create, maintain and update the Engineering Roster for both Line and Base Maintenance
• Collate, review, and submit Technical Dept monthly overtime figures
• Organisation and support of technical recruitment and coordination of staff inductions
• Logistical - weekly bookings of chartered flights and hotels for engineers
• Arranging Departmental Meetings, including the taking and production of minutes when required
• Assist with control, review, and update of the MOE (Maintenance Organisation Exposition), including any related controlled documents as directed by Part 145 Nominated Person
• Review, update and distribute the Weekly Duty Roster
• Assist with identifying, creating, reviewing and updating Technical Risk Assessments and ensuring these are recorded and replaced within the relevant area
• Act as the key point of contact within the technical department for work experience placements from schools, colleges and universities
• Provide additional budgetary support to the finance department with regards to collating of reports on departmental spend
• Other General Admin Duties as required

Training Co-Ordination:

• Maintain accurate training records, Qualifications, Licenses, Authorisation and Competency Assessments on company's training database (Air Maestro), ensuring all records are updated, compliant and readily available for auditing
• Co-ordination of Staff Training (initial and recurrent both internally and externally) sourcing specific courses as required, booking courses, raising Purchase Orders, informing attendees
• Complete regular gap analysis for training across Engineering departments
• Identifying and sourcing room requests for both internal and external training

Engineering Apprentice Programme:

• Coordination of the Engineering Apprentice Programme
• Co-ordinating short-list, communicate progress to apprentices and arranging Aptitude Tests for all potential apprentices
• Liaise with Training Providers within the UK for SVQ and EASA elements of Apprenticeship
• Liaise with Current Apprentices with regard their training and ensuring they are on track, ensuring to highlight any issues to Senior Management
• Recording of Exam results and reviewing additional training support where required
• Creating suitable in house and third-party training programmes for any further exams
• Dedicated time in place for regular meetings with all apprentices to review and discuss progress
• Provide guidance and feedback
• Ensure accurate file retention of all personnel professional documentation is securely stored as per OHS requirements
• Supporting the Senior Management Team as appropriate, completing specific focused tasks, to support the continuing improvement in operational excellence and the long-term Company strategy
• Any other delegated responsibilities as instructed by Line Management within the timeframe specified, in a safe and efficient manner to meet business requirements, provided the instruction is reasonable and you are capable and deemed competent to fulfil these

Do you have experience in Organizational skills?, * Technically literate

• Organised and detail oriented
• A proficient communicator
• Analytical and Numerate
• Proactive and Self-Motivated
• Adaptable and Resilient
• Discreet and Trustworthy
• Team-Oriented

Qualifications and Skills:

Essential:

• Understand aviation maintenance environments (Part 145 and Part M)
• Comfortable working with technical documentation and terminology
• Pay close attention to detail, especially in compliance and financial reporting
• Handle sensitive technical, financial, and personnel information with confidentiality
• Work collaboratively with all staff members

Preferred:

• Experience with creating, revising and communication of risk assessments
• Confident in precise record keeping and document control
• Experience in Recruitment Practices, including sourcing, screening, and interviewing candidates

Applicants must have the Right to Work in the UK.