Document Controller

As a Document Controller, the candidate will be office & site based working alongside the project team to ensure the timely and smooth running of all projects and office., * Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence.

• Input document data into standard registers ensuring that the information is accurate and up to date.
• Set-up, collate, manage and close out Operations and Maintenance Manuals along with other Handover Documentation.
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
• Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Manage and take ownership of the day-to-day administration of a busy contracting office, ensuring compliance to company policies.
• Handle internal and external phone calls and correspondence (e-mail, letters, packages etc.).
• Filing, archiving and retrieval of documents and conformance to data protection legislation.
• Meeting room management and arranging appointments / meetings as requested.
• Management of office space, equipment and furniture.
• Control of stock level for stationary, PPE, consumables and other items.
• Help to ensure compliance with health and safety regulations and best practice, with responsibility for fire marshall duties, employee workstation assessments etc.
• Manage reception area and look after visitors.
• Coordinate and execute regular team meetings with individuals and groups, to understand workload, responsibilities and requirements for all.
• Collate all works information for jobs.

• Positive client / customer facing.
• Prior experience in administrative role.
• Ability to multitask and work in a fast-paced environment.
• Strong management and organisational skills.
• Knowledge in use of spreadsheets, database, word processing and selected job specific software.
• Experience setting up and using electronic document management systems (particularly SharePoint and MS365 TEAMS).
• Understanding of BIM.
• Excellent written and verbal communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to keep clear and accurate records and reports.
• Ability to use computer and rapidly input data and retrieve records and information.
• Ability to organise workload and to manage filing methods and management techniques.
• Ability to work in a clear logical manner, following process and procedure.
• Ability to work independently or as part of a wider remote and local team.
• Ability to meet deadlines without compromising on quality.
• Ability to quickly build strong working relationships with people at all levels.