Senior Document Controller
Role details
Job location
Tech stack
Job description
Amazing infrastructure isn't the only thing that gets built here. Incredible careers do too. Join Beatty's Power Transmission & Distribution team as a Document Controller in Scotland and help deliver critical infrastructure that powers communities across the region. The role can be based anywhere in Scotland. The successful candidate will need to be willing to travel across the region and into Northern England occasionally.
Responsible for establishing governance and assuring data and information flow to and from Balfour Beatty (BIM 360 Docs) and Client common data environments. To manage the Common Data Environment for several projects, ensuring all project information is available and up to date. Encourage collaborative working, information exchange, and aid the project team throughout.
Ensure smooth data and information flow between Balfour Beatty and client CDEs. Maintain up-to-date project information across multiple projects, fostering collaborative working and information exchange. Provide project-related training, support, and guidance on using BIM 360 to the project engineering team, including subcontractors, the client, and operations, liaise with the Engineering Manager on BIM 360 project-level quality audit implementation, operation, and record-keeping.
Assist the Document Control Manager in providing initial training and ongoing support. Promote the ongoing deployment of BIM 360 on all projects and assist in setting up projects in collaboration with the Information Manager.
Supervise and mentor the Document Controllers, conduct performance reviews and provide feedback to team members, ensuring adherence to company policies and procedures. Demonstrate strong interpersonal and communication skills, build and maintain positive relationships with project stakeholders, resolve conflicts, and address issues promptly and effectively. Encourage a collaborative and inclusive team environment. What you'll be doing
- Work to the Project Information Plan and Asset Information Plan set out at project start-up (IM will be identified at this stage).
- Assist with the set-up of projects in BIM 360 NextGen (folders, user rights, workflows).
- Assist the Document Control Manager with the roll-out of BIM 360 to newly identified projects and complete support training and visits.
- Assist Project Team Members in assembling information for Project Outputs.
- Enable reliable information exchange through a common data environment.
- Enable integration and coordination of information within the Information Model.
- Accept or reject information exchanges within the common data environment.
- Assure delivery of information exchanges.
- Ensure compliance with agreed processes and procedures; validate compliance with information requirements and advise on non-compliance.
- Promote envisioning, influencing, and aligning followers to BIM 360 NextGen Strategic vision, and ensure execution of BIM 360 NextGen project goals
- Resource allocation, manage and allocate resources effectively to ensure the document control team meets project demands and deadlines.
- Performance monitoring, regularly monitor and evaluate the performance of the document control team, providing feedback and implementing improvement plans as necessary.
- Team development, foster a culture of continuous improvement and professional development within the document control team, encouraging skill enhancement and career growth.
Requirements
Do you have experience in Team management?, The following qualities/experience are essential:
- Background and understanding of a variety of engineering projects and processes.
- Understands and has experience working with Document Control/Management
- Strong Leadership Skills, ability to inspire and motivate team members, set clear goals, and lead by example. Previous experience in successfully managing a team and handling conflicts.
- Effective Communication, excellent verbal and written communication skills to convey expectations and provide feedback. Experience in roles requiring regular communication with diverse stakeholders.
- Problem-Solving and Decision-Making. Ability to quickly identify issues and make informed decisions. Demonstrated experience in managing challenging situations and implementing solutions.
The following qualities/experience are desirable:
- Experience using BIM 360 Docs
- Experience and understanding of site based Operational business processes and practices.
- knowledge of Engineering applications and their associated data structures.
- An awareness of the Utilities / Power / Construction industry.
- A working knowledge of an Engineering Drawing Office, Design Office and document control processes
- A working knowledge of BIM (Building Information Modelling) tools, processes and practices
- Awareness and knowledge of BS1192 / ISO19650
Benefits & conditions
Pulled from the full job description
- Annual leave
- Company pension
- Paid volunteer time, As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
