Document Controller

We're looking for a Document Controller to ensure consistency, accuracy, and traceability of documentation across all projects and functions. You'll play a vital role in maintaining control of documents from project initiation through to completion and final handover, ensuring information is managed efficiently and in line with company standards.

This includes overseeing both physical and electronic documentation such as reports, purchase orders, presentations, technical documents, and system drawings, while maintaining registers and records to support the delivery of Project Lifetime Quality Records (LQRs) to our clients.

This role is ideal for someone highly organised, detail-oriented, and committed to maintaining quality and compliance in a fast-paced project environment., You will:

• Implement and maintain document control processes and procedures
• Manage all flows of documents either in electronic form or on paper
• Ensure Document Management is carried out according to established procedures or standards (document numbering, formats, issuance, review, dispatch, recording and archiving)
• Maintain and manage electronic and hardcopy documents as required (incoming and outgoing)
• Process incoming documentation (registration, internal distribution, archiving)
• Process outgoing documentation (transmit to client and suppliers/3rd parties)
• Make sure that controlled copies of latest approved documents and drawings are distributed internally and externally (clients and suppliers)
• Ensure control and coordination of project documentation and data
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored
• Monitor the process for review and approval of project documents in accordance with agreed schedules and in cooperation with the Project Managers
• Produce internal and external (clients and suppliers) over-due reports
• Ensure the use of standardised forms and templates
• Set-up and monitor status of projects folders and facilitate project communication process
• Establish and maintain the Master Document Register in cooperation with the project team
• Interact with customers' Electronic Document Management Systems, such as CEMAR, Dalux, SharePoint, Teamcenter, (when required)
• Ensure document management is carried out according to established procedures and applicable standards, including document registers and trackers
• Quality assure, review and formatting documentation prior to issuance
• Dispatch deliverables using formal Document Transmittal Notes (DTNs)
• Collate, maintain, record and archive (in the form of LQRs) in electronic form and/or paper hardcopies as required by the customer
• Generate and administer project documentation and drawing registers, including tracking data and correspondence records (DTNs), and LQRs
• Process incoming and outgoing documentation and deliverables, ensuring controlled copies are distributed internally and externally and recorded in project associated registers
• Monitor the process for review and approval of project documents in accordance with ITI's quality assurance policies in cooperation with ITI and customer project managers
• Produce internal and external monthly progress reporting in the form of; deliverables tracker status reports, over-due items reports, identified changes, outstanding technical queries, and assisting with other project aspects as required
• Generate project meeting minutes when required
• Assist with any other duties reasonably requested and in line with the requirements of the post., At ITI Group our people are our best asset. We offer a variety of benefits, to attract and retain talent, which include:
• 25 days annual leave, 8 Bank Holidays, plus the ability to buy and sell up to 5 days per year
• Flexible start and finish times, including flexi-Fridays
• Competitive Employee Referral Award Scheme
• Private Medical Insurance
• Life Assurance
• Pension
• Payment of professional membership fees
• Healthy Extras - Employee Assistance Programme, access to a practising GP, Confidential Advice
• Enhanced family friendly policies

Do you have experience in Time management?, * Computer literate with good MS Office skills (Word, Excel, PowerPoint) & Electronic Mail skills.

• Eligible for security clearance checks for access to client documentation/sites.
• Diligent with a keen eye for detail, quality and accuracy.
• A good communicator and collaborator with confidence to enforce standards and processes with colleagues.
• NVQ qualified or equivalent work experience in an administration role.

Skills and Abilities

• Time management prioritisation skills with excellent organisation skills.
• Excellent customer-facing, communication and team working skills.
• Flexible, co-operative and enthusiastic attitude to work.
• Team working ability in a project environment.

VALUES

In line with our company values we are looking for someone who,

Will 'Deliver' what we promise

Will demand the highest levels of 'Safety and Security'

Will apply 'Technical Mastery'

Is committed to 'Continual Learning'

Can work 'Collaboratively'

Will challenge the norm to make a difference through 'Innovation'

Pulled from the full job description

• Annual leave
• Company pension
• Private medical insurance
• Flexible schedule, Salary: Up to £40,000, depending upon skills and experience.

Through our 50 year history, ITI Group has combined the skills, experience, and knowledge of many recognised and respected industry names to become a leading partner for industry. We develop and integrate digital transformation solutions for Energy, Nuclear and Industrial manufacturing sectors. We advance safe, secure and sustainable operations through the innovative use of technology. You'll be joining a global brand with locations across the UK, Europe and North America. Our people work together with clients to solve problems, unlock the potential of the connected world, and create solutions that deliver value. At the heart of ITI Group is a complete commitment to innovation and transformation. Our people are practical, insightful and dynamic, with a personal approach. We are dedicated to working in partnership with our colleagues, leaders and customers, and developing a culture that allows us to inspire, and deliver a safe, sustainable future where people shine., As a Great Place to Work® certified organisation with over 50 years of deep technology expertise, you'll work alongside specialists who solve complex, real-world challenges. You'll gain exposure to intelligent systems that power critical facilities - building skills that shape safer, smarter, and more sustainable operations.