Document Controller
Allstaff Office Division
Inchinnan, United Kingdom
3 days ago
Role details
Contract type
Temporary contract Employment type
Full-time (> 32 hours) Working hours
Shift work Languages
EnglishJob location
Inchinnan, United Kingdom
Tech stack
Microsoft Excel
Document Management Systems
Microsoft Office
SharePoint
Software Version Control
Job description
- Manage the submission, collation, accuracy, and traceability of documentation for multiple sales order projects, ensuring all deliverables meet customer and project requirements while supporting the Project Management team
- Essential Duties and Responsibilities:
- Policies & Procedures
- Follow all company policies and procedures to ensure work is carried out consistently and to required standards.
- Everyday Operations
- Support the daily operational needs of the Project Management department to maintain continuity of work.
- Health & Safety, Environmental and Quality
- Comply with all relevant HSE and quality requirements to maintain a safe and compliant working environment
- Role Specific Responsibilities:
- Review SDRLs received after project order allocation in collaboration with the Project Coordinator.
- Record project documentation requirements in SharePoint, assigning unique document references and revision statuses.
- Prepare internal documentation aligned with project specifications
- Coordinate and expedite documentation requirements with internal teams and external suppliers.
- Review documentation to ensure full compliance with customer and project requirements.
- Track documentation progress and submissions using SharePoint.
- Provide customers with regular updates on documentation status throughout the project.
- Submit documentation to customers according to agreed schedules and using approved transmittal templates.
- Obtain formal acceptance of documentation when required.
- Store documentation securely to ensure easy access, version control, and full traceability.
- Produce documentation progress reports for management.
- Compile and submit the final data dossier or documentation pack to the customer
Requirements
- Previous experience in a Document Control, ideally in a fast-paced, customer focused environment.
- Strong organisational and time management skills, with the ability to manage documentation for multiple projects simultaneously.
- Proactive problem solving to ensure that any bottlenecks are addressed and resolved quickly.
- Excellent communication skills both written and verbal.
- Excellent proficiency in Microsoft office specifically excel
- Strong attention to detail
- Previous experience using ERP system desirable.
