Network Admin Placement Programme

Job SummaryAn exciting opportunity becomes available within the Adult Community Health Services for an Operational Admin Lead. The post holder will support the Specialist Outpatient Services in Newham. These services include the Musculoskeletal Services (MSK), Patient Appliance Service, Community Neuro Service, Cardiac Rehab, Pulmonary Rehab and the Speech and Language Team. This is a key role developing, implementing and overseeing performance management across the services, working with the Deputy Head of Specialist Outpatient Services and the relevant Service/Team Leads. The post holder will be responsible for supporting the development, coordination and oversight of the administration services.

Main duties of the jobTo be part of a wider multi-disciplinary team the post holder will be responsible for the day to day operational management of the clinical service and administrative function and providing senior administrative support to the Service Manager.

About UsOur mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations., You will be a part of the clinical stack management team and, together with the team, support the wider development of the service, including clinical improvements, data analysis, and standard setting and encourage/lead on QI projects within the administrative team.

You will operationally manage the administration staff within the clinical stack, to include but not limited to, supervision, appraisals, training and support; following trust policies.

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Qualifications: Good standard of written English

Experience: Working in a clinical setting, supporting medical, nursing and clerical staff

Experience: Arranging complex conferences/seminars and large meetings

Knowledge: Expert knowledge of IT systems, in particular Microsoft Office software packages

Experience: Managing databases

Desirable

In depth experience of theoretical study of techniques/processes e.g. BTEC or relevant degree

RSA III or equivalent experience

European Computer Driving Licence or equivalent experience

Experience of preparation of reports, minute taking and formatting documents, setting agendas and distributing papers

Skills

Able to prioritise and plan work in a busy environment and to tight deadlines

Able to delegate where appropriate and plan other staff workload

Ability to type up minutes/notes in real time

Well developed office management skills, including the review and/or setting up of office systems

Ability to proofread documents for grammar and accuracy

Ability to work on a variety of tasks and deadlines at any one time without supervision

Knowledge

Ability to construct clear, grammatically correct letters and reports, presenting work accurately and neatly

Take initiative and use own judgement in anticipating and dealing with queries and problems and prioritise accordingly

Ability to manage others and knowledge of HR Policies and Procedures

Desirable: Ability to organise and evaluate data by creating and maintaining databases and spreadsheets

Disclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

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