SharePoint Administrator

Are you a SharePoint expert with a strong background in document and information management? UKAEA is seeking a SharePoint Administrator (Document Architect) to design, implement, and govern document management solutions across the JDR Programme. You will ensure programme documentation is structured, controlled, and accessible, supporting compliance, collaboration, and operational efficiency. This is a high-impact role bridging technical SharePoint administration and document control best practice, enabling sustainable "business as usual" operations for the lifetime of the programme., SharePoint & Document Architecture

• Design and maintain SharePoint-based document management frameworks

• Establish and enforce document control standards, versioning, and metadata structures

• Configure libraries, workflows, and permissions to ensure secure and efficient document flow Governance & Compliance

• Develop and maintain governance frameworks for storage, retrieval, and archiving

• Monitor compliance with organisational and regulatory requirements

• Support audits and reporting by ensuring accurate, accessible documentation Stakeholder Engagement & Training

• Collaborate with programme teams to integrate document management into project delivery

• Provide guidance and training on SharePoint best practices

• Act as subject matter expert for document management queries and advisory support Operational Support

• Facilitate document flow, submission, review, and approval processes

• Ensure secure archiving and retention compliance

• Perform weekly, monthly, and quarterly checks to maintain standards Deliverables

• Planning & Preparation (Months 1-2): Implement SharePoint architecture, standards, and processes; publish Process & Standards Manual

• Capacity Building (Months 3-4): Develop training guides, deliver workshops, embed BAU capability

• Compliance & Best Practice (Ongoing, Quarterly): Conduct audits, review processes, maintain governance documentation

• Operational Support (Continuous): Monitor document flow, manage archives, support audits and reporting

• Advisory & Recurring Tasks: Provide technical advice, resolve document management issues, maintain compliance

• Degree or certification in Business Administration, Information/Records Management, or related discipline Technical Skills & Knowledge

• Strong SharePoint experience (Online and/or Server) for document management

• Expertise in libraries, workflows, permissions, metadata design, and taxonomy

• Proficiency with Microsoft 365 Suite and workflow automation tools

• Experience with document management systems (e.g., Aconex, Procore)

• Knowledge of compliance, audit, and regulatory requirements for documentation Experience

• Managing large volumes of digital and physical documentation

• Supporting quality control, verification, and compliance reporting

• Working with hybrid SharePoint environments and integration with enterprise systems Soft Skills

• Excellent organisational, communication, and analytical skills

• Attention to detail and ability to work under pressure

• Effective stakeholder engagement across teams and contractors