Interface Manager

The interface manager will coordinate between the projects and operational team to ensure work is completed. They will be responsible for the management, pricing, processing and executing all workplace change requests requested by the client & Equans. They will manage all stakeholder relationships, including client, operations, projects and associated subcontractors in accordance with company procedures and ensure that activities comply with contractual protocols.

What will you deliver?

• To manage the submittal of quotations, estimates and tenders for all additional work as requested (Authority and Service Provider Change Notices process) and to be responsible for the preparation, accuracy and processing of all accounts following completion of projects/events, in accordance with company guidelines and procedures
• To deliver at all times, high-quality Small Works projects withing the contract by applying professional expertise and management control, thus ensuring added value, increased productivity, and cost-effective service. Operate effective and professional services, following procedures to ensure an efficient and responsive service across the contract
• To obtain quotes from sub-contractors and suppliers. Getting Authority approval on Change Notice Forms (ACNs) Providing weekly reports on the current status of Minor/Small works. Running of Small works Maintaining Project management system
• Be responsible for the management of the ACN & SPCN Tracker ensuring that is always current, accurate and used as a live tracking tool
• To prepare reports, tenders, presentations, and other documents as required, maintaining confidentiality at all times
• To manage the Workplace Change Team
• To work with the Compliance Advisor and Property Management team to ensure assets are updated and records kept
• To be the Contract Interface for the management of all Equans delivered additional works and projects. Working with all Equans delivery models whether capital, Lifecycle or Operationally delivered
• To ensure that all relevant compliance documentation is obtained during and at the end of each project where applicable
• To chair all Change & Interface meetings both internally and externally with suppliers and clients. with the SPV and client teams
• To develop the Interface and Project Completion processes
• To ensure O&M manuals and drawings, Hard & Soft are received following completion of work and interfaced into the Buildings Technical Library
• To comply with all the Company's Policies, Management Plans and Procedures
• To fulfil Health & Safety responsibilities by adherence to the requirements of the Company's Health & Safety Policy and Health & Safety Management Plans
• To undertake such other duties appropriate to the level and character of work as may reasonably be required within the Department / Service. Significant permanent changes in duties will require agreed revisions to be made to this Job Description

• To have appropriate level of academic or vocational qualification/achievement relevant to the building services environment
• Excellent communication and organisational skills and excellent customer service skills
• High level of IT literacy in using Microsoft and CAFM packages (intermediate/advanced Excel and Word)
• Good commercial and contractual awareness
• Experience in estimating the cost of works with the ability to deliver work against targets both budgetary and within set timescales
• Attention to detail and strong contract administration skills - records and change control with clients and subcontractors
• To be experienced in sub-contractor control and resource management
• Previous held Government security clearance
• Experience of working in contract or local government environment

Equans are looking for an Interface Manager to join our team in London. This is a permanent, full-time role, working 40 hours per week. On offer is a competitive salary, company vehicle or allowance, bonus and benefits package., On offer is a competitive salary, company vehicle or allowance, bonus, and benefits package, which includes;

• 25 days annual leave (+ public holidays)
• Life Cover equivalent to 2 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks
• 24/7 Employee Assistance Program and access to mental wellbeing app

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world. Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group. Our ambition At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values-Accountability, Respect, Team Spirit, and Service Focus. We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day. What's next? If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010. At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work. You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.