Data and Systems Manager

Working in the Clinical Infection Research Group (CIRG), within the School of Medicine and Population Health, the Data and Systems Manager will be responsible for operational and project support across our portfolio of studies. CIRG designs and develops numerous clinical studies both in the UK, working closely with the NHS and UKHSA, and overseas as multisite global health trials. Working closely with academic, technical and NHS colleagues, the Data and Systems Manager role has broad responsibility for the development, maintenance and delivery of our data and systems strategy in line with all relevant best practices, as well as hands-on data stewardship and research delivery.

The ideal candidate will be experienced in clinical research delivery as part of a project team, possessing excellent communication skills coupled with expertise in technical systems management, information governance and compliance. Main duties and responsibilities

• Lead the group's overall data and systems strategy and be independently responsible for its delivery, ensuring compliance with all institutional policies, funder requirements, and industry best practices.

• Act as the data steward responsible for maintaining core research data and systems, including REDCap, eLabFTW, and secure research file storage services.

• Actively promote best practice in data stewardship across the Clinical Infection Research Group by providing training, hands-on support, standard operating procedure (SOP) development and specialist advice.

• Work closely with key stakeholders including collaborators, industry partners and Sheffield's Biomedical Research Centre, to support strategy development, shape policies and practices, and improve data and systems management between the CIRG and its partners.

• Provide expert technical guidance for all stages of the data lifecycle, from initial planning and collection through to secure storage, analysis, archiving, and data sharing. Analyse risks and opportunities around data creation, collection, and management. Contribute to Data Management Plans and Data Protection Impact Assessments.

• Design, produce and manage clinical databases, electronic Case Report Forms (eCRFs) and surveys for research projects using REDCap, ensuring efficient and accurate participant data collection at local and remote sites.

• Manage the technical infrastructure for research, providing hands-on Linux system administration, managing containerised applications, and maintaining essential data pipelines and scripts.

• Design, develop, and maintain vital internal web applications using PHP and MySQL.

• Responsible for ensuring and demonstrating compliance with internal and external policies and legislation, including the Human Tissue Act. This will involve advising on best practice, training research staff on data management, the design of new processes and, where appropriate, new systems, to ensure compliance.

• Lead or co-lead the development and writing of small research grant proposals to support data management within the CIRG (e.g. CaSDar funding calls).

• Contribute to participant recruitment and the public image of CIRG by updating the CIRG webpages and managing the CIRG volunteers mailing list. Create new content, including participant recruitment advertisements, for distribution via these channels while maintaining compliance with ethical principles and University brand guidelines.

• Carry out other duties, commensurate with the grade and remit of the post.

Person Specification Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply. Criteria Essential or desirable Stage(s) assessed at A good honours degree in a relevant subject (or equivalent experience). Essential Application Experience of working within a clinical research organisation/large clinical research group and delivering health research projects as part of a multi-disciplinary team, including collaborating with the NHS and international partners. Essential Application Knowledge of the research lifecycle and experience of contributing specialist advice and input to the development of research funding applications featuring data creation, collection and management, mitigating associated risks, maximising data value, utility and reusability and exploring opportunities for cost recovery. Essential Application/interview Knowledge of data protection and compliance in a clinical research context, and experience supporting researchers with the construction and technical implementation of Data Management Plans and Data Protection Impact Assessments that comply with institutional and funder policies. Essential Application/interview Experience with Linux system administration, including containerised (Docker) workloads and bash scripts, and experience developing and maintaining web applications using PHP and MySQL. Essential Application/interview Experience of maintaining services and systems associated with research data collection and management, including but not limited to REDCap, eLabFTW, and research file storage services. Essential Application/interview Experience of clinical database and eCRF design, data collection and management of participant data using REDCap, including distribution of email surveys or study diary where applicable. Essential Application/interview Experience of working closely with academic, clinical and technical research colleagues to maintain an understanding of data and systems needs, resolve issues and propagate best practice to the wider group. Essential Application/interview Experience of leading the planning and organisation of technical guidance for a clinical research team, including hands-on support, for management of data throughout the research lifecycle, from planning and collection to storage, analysis, archiving and sharing. Essential Application/interview Understanding of the research lifecycle and how it relates to research data management issues in UK higher education and research, along with an awareness of current data management issues and developments globally. Essential Application/interview Experience of working in a higher education marketing or communications role, including copywriting for adverts and direct communications. Desirable Application/interview Knowledge of institutional or NHS ethical review procedures and experience of acting as an ethical reviewer for health research. Desirable Application/interview

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.

• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women's and Parent's networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework
• A range of generous family-friendly policies

• paid time off for parenting and caring emergencies
• support for those going through the menopause
• paid time off and support for fertility treatment
• and more

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university., We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.