Data Protection Administrator
Role details
Job location
Tech stack
Job description
You will work within a small, dynamic team, where you will ensure NHS Dumfries & Galloway remains compliant with its obligations in the provision of copy health records. This includes responding to requests from patients, their representatives, family members, legal representatives and Police Scotland.
The post holder will be expected to:
- Manage their own workload
- Support data subjects, and their representatives, with their requests for copy records
- Liaise with multiple services, both internal and external
- Maintain patient and staff confidentiality at all times
- Respond to general enquiries received by the Data Protection Team
This is a part-time, fixed term post commencing 25/05/26 and ending 24/02/27., Please contact Jobtrain Candidate Support Hub - [INS: https://jobseekersupport.jobtrain.co.uk/support/home :INS] for advice and support with any system issues.
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Accessing Jobtrain - Users may experience issues if accessing Jobtrain via mobile phone, we recommend using a computer, laptop or tablet.
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Artificial Intelligence (AI) - Tools like ChatGPT or Copilot can be helpful when planning or preparing your application-but your responses must be written by you. Be authentic: Your application should genuinely reflect your own skills, experience, and motivations. Use AI appropriately: It's fine to use AI for inspiration or to check spelling and grammar, but it shouldn't write your answers for you. Why this matters: Applications that appear to rely on AI-generated content may be withdrawn. By applying, you confirm that your answers are based on your personal knowledge and achievements. Tip: Think of AI as a support tool, not a replacement. We want to understand you, not an AI-generated version of you.
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CVs - DO NOT upload a CV as this will not be used for shortlisting purposes.
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Assessment Form - Within the application you are required to answer three questions giving you the opportunity to fully evidence why you are the ideal person for the job. Please ensure these statements are written by yourself and are unique to you. This section times out after 30 minutes. A tip is to build your reply on a Word document and copy and paste into Jobtrain. If you exceed the maximum amount of characters it will cut your text at this point, please check your information once copied and pasted.
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Once you have submitted your application form you will be unable to make any amendments.
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Posts close at midnight on the indicated date however please be aware that a vacancy may close early due to volume of applications, therefore you should not delay in submitting your application.
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If you are a member of staff please ensure you update your Jobtrain profile to reflect that you are employed by NHS Dumfries and Galloway.
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Staff and patients across Dumfries and Galloway enjoy free, unlimited parking at all our hospital sites.
DISCLOSURE SCOTLAND - Some of our posts may require you to undergo a criminal records check. Changes as of the 1 April 2025 to the Protection of Vulnerable Groups (PVG) scheme membership now sees more roles requiring PVG that may not have needed this check in the past. If you are successful in this role you will be notified which level of check is required by the recruitment team. If you would like to read more information please visit: Disclosure levels - mygov.scot
Requirements
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or if you require a work visa that the post would be eligible to be sponsored BEFORE submitting your application form. We are unable to provide sponsorship for bank contracts.
