IT Procurement Specialist

The IT Procurement Specialist is responsible for managing and optimizing the acquisition of software and technology services across the institution. This role ensures cost efficiency, compliance with procurement policies, and strategic vendor management. The specialist will review software requests, identify opportunities for contract consolidation, eliminate duplicative usage, and negotiate favorable terms with vendors to reduce institutional costs.

Responsibilities

Software Request Review & Analysis: Evaluate incoming software requests for compliance with institutional standards. Assess functional requirements and identify opportunities to leverage existing solutions. Prevent redundant purchases by analyzing current software inventory and usage.

Contract Consolidation & Cost Optimization: Identify overlapping contracts and recommend consolidation strategies. Develop cost-saving initiatives through enterprise licensing and volume discounts. Monitor software renewals and proactively negotiate terms to optimize spending.

Vendor Management & Negotiation: Serve as primary liaison with software vendors for pricing, licensing, and support agreements. Negotiate discounts, favorable payment terms, and service-level agreements. Maintain strong vendor relationships while ensuring competitive pricing.

Compliance & Governance: Ensure adherence to institutional procurement policies and regulatory requirements. Maintain accurate records of contracts, licenses, and procurement activities. Collaborate with legal and finance teams to review contract terms and mitigate risk.

Reporting & Analytics: Prepare reports on software spend, cost savings, and procurement performance. Track KPIs related to vendor performance and contract efficiency. Provide insights into leadership for strategic decision-making

: Perform other duties as assigned.

Bachelor's degree from an accredited college or university and one year of related experience., Experience in higher-ed setting. Experience with ServiceNow. Experience in an academic environment.

Knowledge, Skills, & Abilities

Proficient in Microsoft Office and other computer software/databases. Familiarity with Adobe Acrobat (using and modifying PDF documents) is recommended. Must excel in database creation, software use, and maintenance., Excellent interpersonal, written, and verbal communication skills. Detail-oriented with strong prioritization and organizational skills. Excellent negotiation and analytical skills. Proficiency in procurement systems (e.g., PeopleSoft, SAP) and contract management tools.

ABILITIES Ability to maintain confidentiality. Strong communication and stakeholder management abilities.

Shift: Days; M-F (Work outside of the standard business hours may be required)

Pay Band: B9

Salary: $48,800/annually-$50,542.86/annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653., This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.