IT Asset Inventory Field Coordinator

The IT Asset Inventory Field Coordinator will support a statewide IT asset inventory initiative led by the State Department. This role is responsible for conducting on-site physical inventories of IT assets across State-owned and leased facilities within an assigned geographic region., The coordinator will verify asset existence, location, and operational status using barcode scanning tools and maintain accurate records within a State-provided inventory database., Asset Inventory Execution

• Travel across assigned geographic regions to perform physical inventories of IT equipment.
• Coordinate and schedule site visits with facility contacts and agency representatives.
• Identify, locate, and scan IT assets using State-provided barcode scanning equipment.
• Verify asset data including:
• Asset tag number
• Device type
• Physical location
• Assigned user (if applicable)
• Operational status
• Upload and validate inventory data in the State inventory system.
• Investigate and document discrepancies such as:
• Missing or misplaced assets
• Unidentified or duplicate assets
• Incorrect asset records
• Assets requiring further review
• Maintain accurate inventory logs and progress records.

Project Coordination & Supervision

• Plan and manage inventory schedules to ensure project timelines are met.
• Provide day-to-day oversight and directions to temporary staff or interns.
• Monitor inventory progress and escalate risks, delays, or resource gaps to the Project Manager.
• Operate independently while maintaining regular communication with State stakeholders.

Reporting & Documentation

• Submit regular deliverables including:
• Weekly progress reports
• Site completion reports
• Discrepancy reports
• Resource utilization updates
• Prepare a final project summary covering:
• Completed sites
• Total assets inventoried
• Outstanding issues
• Recommendations for improvement

· Minimum 2 years of experience in:

• Physical inventory management

• Asset tracking

• Field operations or logistics

· Hands-on experience with IT hardware such as:

• Desktops, laptops, monitors

• Printers, network devices, servers

· Experience using:

• Barcode scanners

• Asset management or inventory systems

· Strong organizational, coordination, and problem-solving skills.

· Proven ability to work independently and manage multiple priorities.

· Experience supervising or coordinating temporary staff or project teams.

· Proficiency with Microsoft Office (Excel, Word, etc.) and data entry systems.

· Valid driver’s license and reliable personal vehicle.

· Ability to:

• Travel extensively on a daily basis

• Lift/move equipment up to 25 lbs

Preferred Qualifications

• Prior experience with large-scale inventory or audit projects.
• Familiarity with government or public sector environments.
• Experience working in field-based IT support or asset lifecycle management.

Security & Compliance Requirements

• Successful completion of:
• State-required 10-print fingerprint background check
• Criminal Justice Information Services (CJIS) background investigation
• Adherence to State security, confidentiality, and data protection policies.
• Willingness to sign non-disclosure and confidentiality agreements.

$50 - $60 an hour - Contract