Assistant Program Coordinator - Enterprise Transformation

The Assistant Program Coordinator supports the day-to-day operational needs of the Enterprise Transformation Program. This is an entry-level role ideal for an organized, detail-oriented early career professional looking to gain hands-on experience in a fast-paced, enterprise-scale program environment; duties focus on monitoring program health, coordinating between program teams, assisting in risk management, and supporting program leadership presentations to key stakeholders.

• Tracking progress against approved program milestones; assistance in execution of the risk management process.
• Assist with the preparation of status updates and stakeholder-facing materials.
• Assist in the maintenance of program scope documents, project timelines, meeting notes, action registers, and related program documentation for review by Program Management.
• Monitor program scheduling, budget status, resource needs, and performance indicators to support informed decision-making and timely escalation.
• Coordinate meetings, follow-ups, documentation updates, and cross-functional communications as provided by program leadership to support alignment across program teams.

• Support data gathering, reporting, and process documentation activities to improve visibility into program execution and operational performance., Process Management: Knowledge of business process improvement tools and techniques; ability to understand, monitor, update, control, or enhance existing business or work processes. Level Basic Understanding:

• Interprets process flow diagrams.
• Explains differences between a process and a project.
• Identifies process management initiatives in own area.
• Describes key business processes in own area.

Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. Level Basic Understanding:

• Demonstrates a basic understanding of the concept of collaborative processes.
• Explains the concept of collaboration as applicable to organizations.
• Provides examples of how collaboration has helped achieve organizational goals.
• Contrasts collaborative with competitive operating styles in organizations.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Level Basic Understanding:

• Describes non-verbal behaviors that influence the interpretation of the message.
• Cites examples of effective and ineffective communications.
• Explains the importance of effective business communication.
• Speaks/writes using correct language, mechanics, and gestures.

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. Level Basic Understanding:

• Explains the value of a disciplined approach to problem solving.
• Describes problem reporting and escalation practices.
• Utilizes accepted procedures for problem analysis and resolution.
• Identifies key aspects of problem-solving techniques used in own area.

Project Management: Knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives. Level Basic Understanding:

• Identifies project management tools and requirements within own function.
• Describes the key objectives, phases and deliverables of a current project.
• Explains the concepts of phase, activity, task, and deliverable.
• Gives examples of critical paths in projects.

Data Gathering and Reporting: Knowledge of tools, techniques and processes for gathering and reporting data; ability to practice them in a particular department or division of a company. Level Basic Understanding:

• Identifies the key objectives of gathering data.
• Describes alternative data-gathering techniques and tools.
• Applies basic data-gathering methodologies.
• Identifies key sources of needed information.

Business Acumen: Knowledge of business concepts, tools, and processes that are needed for making sound decisions in the context of the company’s business; ability to apply this knowledge appropriately to diverse situations. Level Basic Understanding:

• Works to understand the business priorities of internal and external clients.
• Describes profitability drivers and considerations.
• Describes desired or actual business results in measurable scales or terms.
• Explains how the organization makes money.

Planning: Tactical, Strategic: Knowledge of effective planning techniques and ability to contribute to operational (short term), tactical (1-2 years) and strategic (3-5 years) planning in support of the overall business plan. Level Basic Understanding:

• Explains tactical plan for own area.
• Defines concepts of short-term and long-term planning.
• Describes the planning process and planning cycle used in own area.

• Compares tactical to strategic planning., * Bachelor’s degree in Business, Communications, Project Management, or related field

• 2.8 GPA

• 0-2 years of professional experience, including internships

• Proficiency in Microsoft Office Suite and Microsoft Teams

• Exceptional organizational skills and attention to detail

• Strong written and verbal communication skills

Pulled from the full job description

• Tuition reimbursement
• Parental leave
• 401(k)
• Health insurance
• Paid time off
• Employee discount
• Vision insurance, Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.
• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you’re joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don’t just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.