Contract Data Controller

The Contract Lifecycle Management (CLM) team is entering an exciting phase of operational maturity. Following a comprehensive review of our core workflows, we are recruiting a Contract Data Controller to own, embed, and continuously optimise our newly refined end-to-end contract management processes within Workplace Services.

The successful candidate will play a pivotal role in ensuring these processes drive efficiency, reduce risk, and remain scalable. You will act as the team’s process champion, translating high-level process architecture into daily operational success, managing key stakeholder relationships, and ensuring compliance across the lifecycle.

The Contract Data Controller role is a pivotal position within the Workplace Service’s Contract Lifecycle Management (CLM) Team. Reporting to and supporting the management of contract delivery. The post holder will be one of the first points of contact for customers, suppliers and GPA stakeholders across the UK for any interactions managed through the CLM team.

• Any other reasonable and authorised request to support business needs.

This is an excellent time to join GPA, and play a crucial role in contributing to a priority agenda., At interview, applicants will be scored against 4 behaviours - Working Together , Making Effective Decision, Changing and Improving and Delivering at Pace.

Interview questions will be a blend of Behaviour, Experience, Strength and Technical (core skill) questions.

Further Information

A reserve list may be held for a period of 12 months from which further appointments can be made

Any move to GPA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website.

Reasonable Adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes., * UK nationals

• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

We are looking for a proactive, highly organised, and analytical professional who thrives in structured yet evolving environments. A self-starter, capable of working autonomously to drive processes forward, but possesses the interpersonal savvy to manage complex stakeholder relationships.

• Autonomous & Self-Motivated: Comfortable taking full ownership of the digital platform, contract registers, and daily processes with minimal supervision.
• Dynamic & Adaptable: As this team is newly formed and evolving, the ideal candidate must embrace ambiguity and welcome an expanding remit rather than fearing a change in scope.
• Meticulous & Detail-Oriented: Attention to detail is critical, being able to accurately and consistently execute and oversee tasks, and identifying errors.
• Assertive yet Diplomatic Communicator: Capable of leading reconciliation sessions and governance meetings. They can firmly hold external suppliers to account regarding documentation while maintaining collaborative, professional relationships.
• Continuous Improvement Mindset: Possesses a “lean” outlook, someone who naturally identifies bottlenecks, asks “is there a better way to do this?” and proactively pitches practical solutions.
• Must be willing and able to travel to deliver the duties and attend management meetings visiting sites not easily accessible by public transport.

Experience & Technical Skills

Essential criteria:

• Government Commercial Function (GCF) – Contract Management Capability Programme (CMCP) Foundation Level or a willingness to work towards accreditation.
• Strict attention to detail.
• Digital Platform Proficiency. e.g., Experience with enterprise IWMS solutions (i.e. Planon, IBM TRIRIGA, or Archibus).

Desirable criteria:

• Facilities management experience
• Previous experience within the Civil Service or a wider public sector body is desirable, particularly an understanding of public commercial principles., * Project and Change Management (e.g., PRINCE2, AgilePM, APM), * Government Commercial Function (GCF) – Contract Management Capability Programme (CMCP) Foundation Level or a willingness to work towards accreditation., * Working Together
• Making Effective Decisions
• Changing and Improving
• Delivering at Pace

Technical skills

We’ll assess you against these technical skills during the selection process:

• Customer Perspective
• Commercial Acumen
• Property Market Knowledge
• Innovation, This vacancy is using Success Profiles , and will assess your Behaviours, Strengths, Experience and Technical skills., Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .

Pulled from the full job description

• Childcare
• Company pension, Alongside your salary of £36,000, Government Property Agency contributes £10,429 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government’s office estate.

We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team.

Representing the best covenant in the UK – His Majesty’s Government – we are leading significant transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme. We are also delivering cost- effective property services such as asset management, lifecycle replacement and workplace services.

Innovation and progress underpin our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. Our four core values are at the heart of everything we do. They shape our culture and guide how we work, lead and grow together:

• Striving for excellence - We always aim to deliver great results
• Empowering through respect - We insist on fair treatment for all, always
• Acting with integrity - We consistently do the right thing
• Succeeding together - We rely on each other to achieve success

The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.

To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.

Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.