Project Administrator - Telecommunications Construction (OSP)

We are looking for a motivated and organized Project Administrator to join our growing team. This entry-level position provides administrative support to our Project Coordinators by managing project documentation, billing, change orders, as-built documentation, and estimating support. This role allows our Project Coordinators to focus on managing field operations, customer relationships, and successful project execution., The Project Administrator is responsible for supporting multiple telecommunications construction projects by handling the administrative and documentation functions required throughout the project lifecycle. This position plays a key role in maintaining accurate records, ensuring timely customer billing, processing project documentation, and supporting project closeout activities., Project Administration

• Support multiple OSP telecommunications construction projects simultaneously.
• Maintain organized project files and electronic documentation.
• Track project milestones, deliverables, and deadlines.
• Coordinate communication between Project Coordinators, field crews, customers, subcontractors, and internal departments.
• Prepare reports and project documentation as required.

Billing & Financial Support

• Assist in preparing customer billing packages.
• Verify production reports and quantities for invoicing.
• Maintain billing logs and documentation.
• Coordinate with Accounting to resolve billing discrepancies and track invoice status.

Change Order Administration

• Prepare and process change order documentation.
• Track pending and approved change orders.
• Collect supporting documentation, including production reports, field notes, and customer approvals.
• Maintain accurate change order logs.

As-Built Documentation

• Collect redline drawings from field crews.
• Prepare and submit accurate as-built documentation.
• Coordinate revisions with engineering and project teams.
• Ensure documentation meets customer requirements.

Estimating Support

• Assist Project Coordinators with quantity takeoffs.
• Support estimate preparation and bid documentation.
• Gather vendor pricing and material quotations.
• Maintain estimating spreadsheets and supporting documentation.

Project Closeout

• Assemble project closeout packages.
• Verify completion of:
• As-built documentation
• Material reconciliations
• Customer acceptance documents
• Final billing packages
• Track project completion through final customer acceptance.

General Administrative Duties

• Maintain project tracking spreadsheets.
• Organize electronic filing systems.
• Assist with permits and utility documentation.
• Perform additional administrative duties as assigned.

No telecommunications experience? No problem. We provide comprehensive training for candidates with strong administrative skills, a willingness to learn, and a desire to build a long-term career in the telecommunications construction industry., * High school diploma or GED.

• 1-2 years of administrative experience (construction experience preferred but not required).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, and Teams).
• Ability to prioritize multiple tasks in a fast-paced environment.
• Positive attitude, strong work ethic, and willingness to learn., * Experience in construction, utilities, or telecommunications.
• Familiarity with CATV or fiber optic construction.
• Experience with customer billing or document management.
• Basic understanding of construction drawings or project documentation.

Training Provided

• OSP telecommunications construction processes
• MSO customer documentation requirements
• Billing and invoicing procedures
• Change order management
• As-built documentation
• Estimating support
• Internal software and project management processes

Pulled from the full job description

• Paid training
• On-the-job training
• Health insurance
• 401(k) matching
• Paid time off
• Vision insurance
• Dental insurance, Salary: $48,000-$55,000 annually, depending on experience., * Competitive salary
• Health, dental, and vision insurance
• 401(k) with company match
• Paid holidays and paid time off
• Paid on-the-job training
• Career advancement opportunities
• Ongoing professional development

Buckley Cable Construction is a leading telecommunications contractor specializing in Outside Plant (OSP) construction for major MSO providers. We are committed to delivering high-quality broadband infrastructure safely, efficiently, and on schedule., At Buckley Cable Construction, we believe in developing our people. We don’t expect you to know everything on day one-we’ll teach you our processes and provide the training and support you need to succeed. This position offers a clear career path into Project Coordination, Project Management, or Project Controls as you gain industry knowledge and experience.

If you’re organized, motivated, and eager to build a rewarding career in telecommunications construction, we’d love to hear from you.