DOTD Program Specialist 1-3 (Support Services)

This position functions as an assistant to manage the consultant contract procurement and contract administration programs of the Right of Way Section. While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service Laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.

Assists the operations of the Right of Way Section’s consultant contract operations. Assists in handling the duties related to the proper operation, coordination and management involving all contracts for the Right of Way Section., + Contract Selection/Execution - Obtains approval to advertise, prepares advertisement, accepts RFQ’s from applicants, distributes submittals to Project Evaluation Team and collects team’s scores. Uses a ranking matrix to determine ranking order and shortlist and routes to the Secretary. Composes and executes contracts based upon Secretary’s selection.

• Task Order Selection/Execution - Processes requests for consultant work from the Chief Appraiser and Regional Managers. Sends out task order queries, receives responses from consultants and ranks firms using secondary selection matrix. Composes and executes task order once consultant has been selected. Ensures all relevant project information (maps, title reports, parcel descriptions) is provided to the consultant. Tracks task order end-dates to ensure task order contracts don’t lapse.

• Creates, maintains and audits Right of Way contract objects in the RE Module (LaGov). The objects help maintain fiscal responsibility in helping track all payments made using Right of Way funds in the .3 Phase. Payments entered in the RE Module include: court costs, consultant and ownership payments. Also enters litigation related payments for the Legal Section. Legal payments can include: accrued court costs, attorney and expert witness fees. Solely responsible for entering approximately 250 payments per quarter.

• Ensures compliance with all Federal and State regulations in regard to the contractual process. Maintains records and status of consultant contracts on DOTD projects where appraisal/acquisition is required. Provides requested assistance in a timely manner with continual follow up to ensure the needs of appraisal/acquisition are being met to move to timely completion., Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to), CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

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DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.

• I take ownership when prompted and meet basic expectations.

• I own results, meet standards, and respond to feedback professionally.

• I drive high performance, prevent issues, and model accountability.

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DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

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ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.

• I follow direction with reminders and often need clarification or support.

• I follow direction reliably, adjust to feedback, and complete tasks on time.

• I adapt quickly, follow through, and help others adjust as needed.

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ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes., Three years of experience in the development, implementation, or administration of a transportation or safety program; or in engineering, architecture, geography, human resources, financial operations, information technology, risk management, policy planning, or administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor’s degree., Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field., The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=172450) ., Describe your proficiency level with using project related financial screens in SAP/LaGov.

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Detail your proficiency level with project funding sourcing in SAP/LaGov.

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Please summarize any experience you have with using the RE80 module in SAP/LaGov.

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Detail any knowledge you have with processing property related acquisition and/or relocation payments in SAP/LaGov.

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Please explain your familiarity with IDIQ contracts

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Demonstrate any knowledge you have with tasking order selection processes.

DOTD Program Specialist 1 - Starting salary is $16.86/hourly

DOTD Program Specialist 2 - Starting salary is $18.04/hourly

DOTD Program Specialist 3 - Starting salary is $20.65/hourly

Appointment: This position will be filled as a promotion and is only open to current DOTD permanent-status employees.

Information on the Louisiana Workforce Commission, Louisiana RehabilitationServices is available here (https://www.laworks.net/WorkforceDev/LRS/LRS_Main.asp) .

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program