Data Management & Administrative Coordination

Serve as Controls Coordinator / Administrator for Information systems which includes Controls Integrity Management System (CIMS), Hydrocarbon Control Practices (HCP), Record Management Guidelines (RMG) and Industrial Control Systems Requirements (ICSR). Responsible for ensuring compliance with current policies standards and procedures. Drive continual improvement in the area of Business Systems throughout the plant. Assist with audits and special projects that would include plant improvements and efficiencies.

Controls Integrity Management System (CIMS)

• Supports ongoing controls activities (Audit Planning, coordination, controls training for staff and access reviews as needed)
• Corroborates with Fixed Asset Team for independent Annual Fixed Asset Verification and support plant as necessary with asset ledger
• Maintain System of Management Controls Basic Standards for site
• Assist in the development of procedures and systems that meet or exceed the control standard.
• Promotes Controls Integrity Management System (CIMS) through policy communications and updates.

Hydrocarbon Control Practices (HCP)

• Manage the completion of tasks in Calibration Tracking System Database
• Responsible for notifying plant of any changes in the HCP
• Steward proposed practices/deviations/questions
• Maintain inventory list of HCP Fiscal and Related equipment at facility
• Facilitate equipment calibrations and checks as necessary
• Ensure comprehensive documentation of scale and meter calibration records.

Records Management Guidelines (RMG)

• Departmental Record Coordinator: Develop and maintain Controlled Record Index Schedule clean up days for paper and electronic records to ensure a record lifecycle is being managed in accordance with the type of record and retention code
• Serve as an internal consultant within the plant with respect to business/systems controls and Record Management Guidelines
• Distribute Communications about Records Management within the team
• Focal point for all documentation and review processes for Departmental owned contracts. Monitors Quality performance and adherence to contract Terms & Conditions
• Coordinate destruction of records as they exceed retention guidelines

Industrial Control Systems Requirements (ICSR)

• Ensure plant requirements are completed as outlined in systems control catalogue
• Maintain the plant’s ICSR calendar
• Manage local system deviations, ensuring all meet System of Management Control (SMC) exception controls

• Effective Communication
• Teamwork
• Cultural sensitivity and diversity
• Analytical Thinking
• Operations Integrity
• Implementation and Management of Change

SKILLS and QAULIFICATIONS

• Bachelor’s degree in information management, Business, Economics, or related degree.
• 5 years’ experience in information and record management, controls, and data analysis
• Excellent written verbal, communication, presentation skills in English
• Ability to work effectively in a virtual, multi-cultural team environment
• Strong leadership and interpersonal influencing skills
• Self-starter with results and schedule orientation
• Advanced skills in MS Excel, including data validation and charting
• Intermediate skills in Microsoft Office Products including Publisher, Word, PowerPoint, * Bachelor’s (Required), * Oil & gas: 3 years (Required)
• INFORMATION & RECORD MANAGEMENT: 3 years (Required)
• Pivot tables: 2 years (Required)

$40 an hour - Full-time, Contract, Pulled from the full job description

• 401(k)
• Health insurance
• Vision insurance
• Health savings account
• Dental insurance
• Life insurance, * 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Vision insurance