CMMS Coordinator (Computerized Maintenance Management System)

CMMS coordinator (computerized maintenance management system) Software: Maximo CMMS Responsibilities.

• Administer and maintain the CMMS, ensuring all facility assets, maintenance schedules, and service histories are accurately entered and up to date.

• metrics data gathering and reporting regarding calibration and maintenance to improve specifications, occurrence/schedules.

• Create, assign, and track work orders for daily, weekly, monthly, quarterly, and annual preventive maintenance (PM) activities.

• Ensure completed work orders and PM records are properly documented, reviewed, and archived in the CMMS.

• Generate reports related to maintenance activities, equipment performance, and regulatory compliance.

• Train Facilities staff and contractors on proper CMMS usage, documentation standards, and data accuracy.

• Develop and manage the preventive maintenance calendar for all Equipment’s/Tools and life safety equipment.

• Coordinate with internal maintenance teams and external vendors to schedule repairs, inspections, and preventive maintenance services.

• Monitor work order status and follow up to ensure tasks are completed on time and in accordance with established standards.

• Assist with tracking inventory levels for maintenance supplies, tools, and spare parts.

• Maintain inspection reports, certifications, and records of corrective actions.

• Coordinate with vendors to obtain quotes, schedule services, and ensure completion of required work. Classification: Internal

• Maintain facility documentation including floor plans, equipment manuals, service contracts, and maintenance records.

• Assist with budget tracking, invoice processing, and documentation related to maintenance services.

• Support facility projects, upgrades, and improvements by providing maintenance history and vendor coordination.

• Other duties as assigned. Qualifications

• Associate’s or Bachelor’s degree preferred (High school diploma Min. Requirement).

• 5+ years of experience in facilities coordination, maintenance administration, or CMMS management.

• Experience in a commercial or industrial facility environment preferred. * Proficiency with CMMS software required. * Strong organizational skills and attention to detail; ability to manage multiple priorities. * Strong communication and interpersonal skills for collaboration with internal teams and external vendors. * Working knowledge of building systems and maintenance practices. * Proficient with Microsoft Office Suite (Excel, Word, Outlook).