Agenda Development Coordintor

This position performs highly professional and responsible administrative work and requires the ability to set priorities and meet deadlines. Duties include composing, editing, and issuing the agenda for the Board of County Commissioners meetings; generating the long range agenda; preparing and distributing the quarterly meeting submittal schedule; serving as staff support for the Membership and Mission Review Board; and maintaining the advisory boards database application.

Work is performed with considerable independence under the supervision of the Agenda Development Supervisor and requires the possession of exceptional organizational skills, tact and discretion. Work is reviewed for accuracy, efficiency and compliance with established procedures.

Representative Duties/Assignments:

• Composes, edits, and distributes the Orange County Board of County Commissioners meeting agenda.
• Generates and distributes the weekly long range agenda.
• Generates and distributes the quarterly submittal schedule for meetings of the Board of County Commissioners.
• Interfaces with staff and resolves inconsistencies in submitted agenda items.
• Responds to requests for information from the Board of County Commissioners, senior staff, and citizens.
• Serves as main point of contact for the Agenda Development Office with the public.
• Maintains the database for the Advisory Boards Application.
• Serves as staff support for the Membership and Mission Review Board (MMRB), including composing the meeting agenda, generating minutes, tracking vacancies, preparing reports, and developing strong working relationships with MMRB members other advisory board support staff and volunteers.
• Distributes quarterly Financial Disclosure forms and tracks submission of the forms.
• Tracks, edits, and distributes quarterly advisory board attendance reports.
• Utilizes Legistar software to generate the electronic agenda for the Board of County Commissioners.
• Posts and files meeting notices in compliance with the Sunshine Law and Administrative Regulations.
• Coordinates and generates the invocation certificates for the Board of County Commissioners meetings.
• Creates and manages scanned images.
• Serves as a web coordinator.
• Establishes and maintains effective working relationships with county staff.
• Substitutes for the Agenda Development Supervisor as needed.
• Performs related work as assigned., If you are claiming Veterans’ Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder., If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Associate’s Degree from an accredited institution in Public Administration, Communications, Business Administration or closely related field and three years of public sector administrative experience or an equivalent combination of education and experience.

Ability to communicate effectively orally and in writing.

Must have intermediate experience in Microsoft Word, Excel, Outlook, and database management.

Preferences:

Bachelor’s degree in Public Administration, Communications, Business Administration or closely related field.

Experience in taking minutes, proofreading, and familiar with researching and applying State Statutes and County Code.

Experience working with volunteers.

Experience using Legistar software.

Tuition reimbursement, Health insurance, Paid time off, Vision insurance, Dental insurance, Life insurance, Employee assistance program, Disability insurance Full-time 201 South Rosalind Avenue, Orlando, FL 32801, * 10 paid holidays and up to 2 floating holidays annually.

• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.

• Participation in the Florida Retirement System.

• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.

Disclaimer: Benefits may vary for employees under collective bargaining agreements.

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.