Maintenance Administrator

Make Ready

• Review the Maintenance Supervisor’s Move-Out Inspection Notes and assist with coordinating the turns process
• Update Make Ready board
• Schedule and monitor vendors and contractors for turns based on schedule and needs
• Scheduled and monitor maintenance personnel for turns based on schedule and needs
• Assign Maintenance Personnel to walk vacant readies and create punch lists

Service Requests

• Review all online service requests
• Communicate with office personnel regarding issues or concerns with work orders
• Contact and schedule vendors needed to complete service requests
• Review work orders when complete to ensure all information included
• Close work orders in OneSite

Other Duties

• Communicate with residents about emergency shut-offs, in-unit inspections, special projects like roof work, drywall repair, and high-utility usage checks
• Asset Data entry while coding invoices for Supervisor review
• Coordinate and schedule appropriate safety training for maintenance employees
• Create and monitor completion of preventative maintenance schedule

Essential Physical Qualifications:

• Bending, climbing stairs, kneeling, lifting up to fifteen pounds, stretching, squatting, and walking

Non-Essential Physical Qualifications:

• Running and lifting over fifteen pounds

Authority:

• Recommend changes to the position and job duties which will improve efficiency and safety

Relationships:

• Reports to the Maintenance Supervisor
• Takes direction from the Director of Property Management, Assistant Director of Property Management, Property Manager, and Maintenance Supervisor
• Internal contacts: managers and associates
• External contacts: residents, vendors, and guests

Do you have a valid Driver’s License license?, Do you have experience in Technical Proficiency?, Do you have a High school diploma or GED?, We’re looking for a friendly, organized Maintenance Coordinator to help keep daily operations running smoothly-coordinating make-ready turns, managing service requests, and scheduling vendors and maintenance staff. In this role, you’ll use your strong communication and organizational skills, along with Microsoft Office know-how, to keep everything on track and ensure a great experience for residents and your team. If you’re reliable, enjoy staying organized, and like being part of a supportive, team-focused environment, we’d love to meet you!, * High School Diploma or Equivalent

• Professional demeanor, solid interpersonal skills and ability to work with confidential information
• Proficient in computer technology including Word, Excel, and Email
• Excellent written and oral communication skills
• Ability to meet deadlines
• Ability to exercise good judgement and self-control
• Must possess enthusiasm, personal integrity, honesty, respect, and be a team player
• Valid driver’s license and access to a vehicle, Must have reliable transportation and a valid driver’s license with an acceptable driving record.

Pulled from the full job description

• AD&D insurance
• Health insurance
• 401(k) matching
• Paid time off
• Vision insurance
• Dental insurance
• Employee assistance program