Maintenance Administrator

Penn requires an experienced, proactive and self-motivated administrator to assist the Maintenance Manager with the day-to-day operations of our growing maintenance division. This is a varied and fast-paced reactive role, working closely alongside the Maintenance Manager to ensure jobs are efficiently managed from enquiry through to completion.

The successful candidate will play a key role in supporting administration, procurement, cost tracking, quotations and invoicing, while helping to ensure maintenance works progress smoothly and efficiently., * Supporting the Maintenance Manager with day-to-day administrative tasks.

• Providing exceptional customer service to new and existing clients.
• Assisting with raising and issues quotations for reactive maintenance works.
• Processing invoices and supporting financial administration.
• Tracking job costings and monitoring expenditure against works completed.
• Monitoring the progress of reactive jobs and ensuring updates are maintained.
• Liaising with on-site teams, suppliers and clients regarding ongoing works.
• Assisting with the procurement of materials and arranging deliveries where required.
• Maintaining accurate records, spreadsheets and job tracking systems.
• Ensuring documentation is organised and up to date.

Do you have a valid Driving License license?, Do you have experience in Teamwork?, * Strong administrative experience in an office environment is a must (construction or maintenance experience beneficial but not essential).

• Excellent written and verbal communication skills.
• Proficient with Microsoft 365 software.
• Exceptional organisational skills with the ability to prioritize and manage time effectively while maintaining great attention to detail.
• Confident and polite telephone manner.
• Work well in a team with a ‘can do’ attitude.

Pulled from the full job description

• Referral programme
• Employee discount
• Sick pay
• Free parking
• Company pension
• Health & wellbeing programme
• Company events, * Immediate start required.
• Be prepared to be hands-on. We are not a corporation.
• Promotion potential: grow your career with the company as it expands.
• Salary is negotiable and dependent on experience / what you can bring to the company.

Pay: £19,000.00-£25,000.00 per year

Benefits:

• Company events
• Company pension
• Employee discount
• Free parking
• Health & wellbeing programme
• On-site parking
• Referral programme

Penn Contracting has been established for over 30 years and is growing fast, carrying out refurbishment projects ranging from £100k to £3m in and around London. We focus on high quality projects with an uncompromising attitude to our work. We currently have several projects in central London and Surrey.