Facilities Information Governance

Under the general direction of the Business Systems Manager, independently perform advanced business systems analysis supporting Facilities Planning & Development’s (FP&D) capital planning, design, construction, and facilities information programs. Working collaboratively with Business Systems team members and cross-functional business partners, analyze existing business processes, identify operational challenges, facilitate stakeholder discussions, develop business requirements, recommend process improvements, and participate in implementation of sustainable business solutions that improve the quality, accessibility, and long-term value of project information.

Partner with Project Delivery, Plant Operations & Maintenance (PO&M), Compliance, Fire Marshal Office, Information Technology, consultants, contractors, and other stakeholders to improve business practices supporting project documentation throughout the facility lifecycle. Collaborate with Business Systems staff responsible for enterprise information systems and technical platforms to ensure business processes, documentation standards, and technology solutions align to meet organizational objectives. #CA-DS, * 50% - Project Documentation and Facilities Information

• 30% - Business Systems Analysis & Process Improvement
• 20% - Business Systems Collaboration, Training & Customer Support

Department Overview

The Facilities Planning & Development (FP&D) Division mission is the implementation of the Health System’s Capital Improvement Program in keeping with the Long Range Development Plan (LRDP). This includes the authority and responsibility to manage acute care capital improvement planning, design, and construction projects. This position has the primary responsibility for implementing and achieving the department purpose.

Department Specific Job Scope

Serve as a Business Systems Analyst specializing in the analysis, coordination, and continuous improvement of business processes related to project documentation, project closeout, facilities information, and enterprise document management.

Serve as a functional resource supporting project documentation initiatives while balancing business needs, technical capabilities, operational requirements, and regulatory expectations. Contribute to the continuous improvement of departmental business systems, documentation practices, and enterprise facilities information supporting UC Davis Health’s expansion and maintenance.

• Equivalent combination of education, training, and professional experience sufficient to perform the essential functions of the position.
• Experience interpreting architectural and engineering drawings and construction documentation.
• Experience utilizing AutoCAD to create and modify construction drawings.
• Experience utilizing Bluebeam for review, markup, and coordination of construction documents.
• Progressively responsible experience in business systems analysis, business process improvement, project coordination, construction administration, facilities information management, or a related field.
• Experience gathering business requirements, analyzing business processes, and developing and implementing process improvements.
• Experience preparing business documentation including workflows, procedures, requirements, or training materials.
• Experience collaborating with diverse stakeholders to develop practical business solutions.
• Knowledge of business systems analysis, business process improvement, and requirements gathering principles.
• Knowledge of capital project delivery, construction documentation, and project closeout processes.
• Knowledge of architectural and engineering drawings, drafting principles, and construction document management practices.
• Skill in analyzing business processes and developing practical, customer-focused solutions.
• Skill in preparing business documentation, procedures, workflows, and training materials.
• Ability to communicate effectively, build collaborative relationships, and manage multiple priorities independently.

Preferred Qualifications

• AutoCAD or other CAD-related certification.
• Business analysis, project management, or process improvement certification.
• Bachelor’s degree in Architecture, Engineering, Construction Management, or a related field.
• Experience with Building Information Modeling (BIM), Geographic Information Systems (GIS), Autodesk Construction Cloud, or related facilities technologies.
• Experience supporting capital project delivery, facilities management, healthcare, or higher education.
• Experience with SharePoint, enterprise document management systems, and Microsoft 365.
• Experience with PMWEB or other Project Management Information Systems (PMIS).
• Knowledge of facilities information management, records management, and information lifecycle best practices.
• Knowledge of healthcare, higher education, or public sector business operations.
• Skill in facilitating cross-functional process improvement initiatives and stakeholder engagement.
• Skill in evaluating business needs and translating them into functional business requirements.
• Ability to identify opportunities that improve operational efficiency, information quality, and user experience.
• Knowledge and understanding of University and Campus Policies, procedures, practices and resources related to project and building deliverables., * Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn’t match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.