Asset Data Co-Ordinator

This role is INTERNAL ONLY and at present we are not accepting external applications. If you are external and apply, your application will not be considered at this time. We are seeking an Asset Data Co-Ordinator to support the Operational Team in ensuring that core asset and contract data is accurately captured and set up correctly within CAFM systems for Asset Management, Planned Preventative Maintenance (PPM) and Helpdesk activities. The successful candidate will play a key role in maintaining accurate asset information, supporting compliance requirements and contributing to the effective operation of maintenance programmes., We are looking for a detail-oriented individual who can support asset data processes, system updates and mobilisation activities while working closely with Operational and Technical Teams. This role requires strong system skills, a proactive approach and the ability to manage multiple priorities while maintaining a high level of accuracy., * Support the Operational Team in ensuring core asset and contract data is accurately captured and configured within CAFM systems.

• Undertake full asset and PPM management by developing and managing maintenance schedules for physical assets.
• Ensure all asset and contract data complies with legal regulations and building engineering standards.
• Support and carry out asset data processes, including asset loading and contract updates.
• Conduct PPM data gathering activities and maintain data accuracy within the CAFM system.
• Load data changes into Asset Management system instances and maintain API integration mappings to CAFM systems.
• Support data mobilisation and deployment activities, identifying opportunities for efficiency improvements and error reduction.
• Audit an agreed percentage of work activity, review technicians’ comments and update work plans accordingly.

• Strong system skills, including Microsoft Excel with basic formulas and pivot tables.
• Computer literate with a broad range of IT skills, including Microsoft Word and Outlook.
• Experience using CAFM systems.
• Excellent attention to detail and communication skills.
• Proven ability to work under time constraints.
• Proactive, collaborative and customer-focused mindset.
• Mature customer service ethic with a flexible approach to meeting client requirements.
• Ability to multitask and work independently without direct supervision.

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience. Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people. We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger, #aplacetobeyou, #facilitiesmanagement ISS is proud to be a diverse and inclusive employer. ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background. We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers. We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme. Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work. If you have any further queries regarding this role, please contact the Resourcing Team by emailing Please click on the following link for more information on this role: If you are interested in learning about other opportunities at ISS, please join our Talent community by clicking on the following link