Data Governance Specialist

To perform specialized, technical, and confidential data and records management and data practices duties and facilitate excellent external and internal customer service., * Models and contributes to a positive work environment, culture of communication, engagement and safety

• Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
• Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
• Embraces the City’s shared values and contributes towards accomplishing the City’s vision and goals by being creative, innovative, continuously learning, and communicating clearly

Examples of Duties

Records Management

• Scanning and managing electronic documents and physical records in compliance with Records Management principles and City objectives. This includes preparing documents for scanning or importing into the electronic document system.
• Assist with the off-site storage of physical records.
• Processing internal records requests.
• Assist with disposing of data and records in conformance with applicable policies and laws.

Data Practices

• Assist the Responsible Authority and Data and Records team in coordinating the processing, compiling, preparing, redacting, and releasing of the data in response to various data requests in accordance with the Minnesota Government Data Practices Act (MGDPA) and other applicable laws.
• Acquire and maintain knowledge of the MGDPA regarding the classification and release of data.
• Maintains confidentiality of private data and processes.

General

• Provides prompt, quality customer service to internal and external customers and exercises patience, respect, and professionalism in all routine and non-routine interactions.
• Assists in facilitating records management and data practices outreach to City staff.
• Ability to handle the physical aspects of the positions essential functions, including lifting up to 40 pounds and standing and sitting for periods of time.
• Perform other duties and responsibilities as apparent or assigned.

• Ability to prioritize work assignments and complete tasks thoroughly, accurately, and timely.
• Ability to develop and maintain positive, collaborative working relations with other City departments, government agencies, vendors, and members of the public.
• Ability to work effectively and courteously with customers.
• Ability to communicate effectively both orally and in writing.
• Ability to maintain private and confidential information.
• Demonstrated knowledge and experience in the administration and coordination of records management in an office environment.
• Understanding of electronic document management systems (EDMS) concepts, including imaging, electronic document management, organization, and related equipment.
• Understanding of the processing of data requests and data classification according to the Minnesota Government Data Practices Act.
• Working independently with little supervision and maintaining confidentiality.
• Ability to lift up to 40 pounds.
• Working experience with Microsoft Office Suite; Laserfiche or a comparable records management system.
• Advanced organization skills and a high level of attention to detail., * High School graduation or equivalent.
• Three years of general office support experience, including customer service experience.
• Proficient with Microsoft Office Suite and readily learn various software applications.
• Experience with electronic document management software applications., * Three years of experience working for a local, county, state, or federal government.
• Training in or knowledge of the Minnesota Government Data Practices Act.
• Experience with processing data requests under the Minnesota Government Data Practices Act.
• Three years of experience with records management concepts, including records life cycle, records inventory and retention scheduling, filing and indexing systems, appropriate equipment and supplies, software applications, storage management, and archival concepts.
• Experience with data request management software.
• Experience with Laserfiche or similar electronic records management software.

Supplemental Information

SUPERVISION OF OTHERS, * High School or Equivalent

• Associate Degree
• Bachelors Degree
• Masters Degree or Higher
• Not Applicable

07

If you indicated you have post-secondary education, please summarize coursework or list degree earned, area of study, name of institution and dates you attended. If not applicable to you, indicate N/A.

08

How many years total of general office support and customer service experience do you have?

• Less than 3 years
• 3 Years
• 4-5 years
• 6+ years
• Not Applicable

09

If you indicated that you have work experience with office support and customer service, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.

10

Are you proficient with Microsoft Office Suite and readily learn various software applications?

• Yes
• No

11

If you indicated you have work experience utilizing Microsoft Office Suites, please summarize your experience including Software Name, Level of Experience, and relevant work tasks when using software. If not applicable, indicate N/A., How many years of experience do you possess working for a local, county, state, or federal government?

• Less than 3 years
• 3 years
• 4 - 5 years
• 6+
• Not Applicable

15

If you indicated you have experience working in local, country, state, or federal government, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.

16

How many years of training in or knowledge of the Minnesota Government Data Practices Act do you possess?

• Less than one year
• 2 - 3 years
• 4 -5 years
• 6 -7 years
• 8 - 10 years

17

If you indicated you have work experience training in or knowledge of the Minnesota Government Data Practices Act, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.

18

How many years of experience do you possess with processing data requests under the Minnesota Government Data Practices Act?

• Less than one year
• 2 -3 years
• 4 -5 years
• 6 -7 years
• 8 - 10 years

19

If you indicated you have work experience with processing data requests under the Minnesota Government Data Practices Act, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.

20

How many years of experience do you possess with records management concepts, including records life cycle, records inventory and retention scheduling, filing and indexing systems, appropriate equipment and supplies, software applications, storage management, and archival concepts?

• Less than 3 years
• 3 years
• 4 - 5 years
• 6+ years
• Not Applicable

21

If you indicated you have work experience with records management concepts, please summarize your experience including Job Title, place of employment, concept, and relevant job duties. If not applicable, indicate N/A.

22

How many years of experience with data request management software do you possess?

• Less than one year
• 2 -3 years
• 4 - 5 years
• 6 - 7
• 8 - 10

23

If you indicated you have work experience with data request management software, please summarize your experience including Job Title, place of employment, software name, and relevant job duties. If not applicable, indicate N/A.

24

How many years of experience with Laserfiche or similar electronic records management software do you possess?

• Less than one year
• 1 -2 years
• 3 - 4 years
• 5 - 6 years
• 6+ years

25

If you indicated you have work experience utilizing Laserfiche or similar electronic records management software, please summarize your experience including Software Name, Level of Experience, and relevant work tasks when using software. If not applicable, indicate N/A.

26

Do you fluently speak a second language, in addition to English, that has a recognized presence in the community? Recognized prevalent languages in the City of Bloomington are Spanish, Somali, Vietnamese, Chinese Mandarin, and Cambodian [Khmer]. Fluent means you can sustain a conversation, demonstrate intelligible pronunciation which doesnt interfere with understanding, and communicate at informal and some formal levels.

• Spanish - FLUENT
• Somali - FLUENT
• Vietnamese - FLUENT
• Chinese Mandarin - FLUENT
• Cambodian [Khmer] - FLUENT
• I am not FLUENT in those languages or I am FLUENT in another language, Administrative Skills, City Government, Communication Skills, Customer Support/Service, Data Management, Data Processing, Detail Oriented, Document Imaging, Document Management, English Language, Establish Priorities, Federal Government, Government, High School Diploma, Inventory Reports, Khmer Language, Lift/Move 40 Pounds, Mandarin Chinese Language, Microsoft Office, Office Management, Organizational Skills, Payroll Tax, Presentation/Verbal Skills, Records Management, Spanish Language, Storage Management Software, Team Player, Time Management, Vietnamese Language

Anticipated Hiring Range: $30.64 - $33.15 Hourly

2025 Full Salary Range: $30.64 - $35.85 Hourly

Part-Time; Non-Exempt; Benefits Ineligible

The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.

The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change

Ongoing Part-Time employees who are employed for more than 6 months will make contributions to the pension program (PERA) through payroll deductions unless they qualify for one of the exemptions. In addition, Part-Time may receive Paid-time Off (PTO) at rate outlined in employee handbook and eligable for paid parental leave after 6 months of employment.

Temporary/Seasonal employees do not receive benefits outside of Paid-time Off (PTO) at rate outlined in employee handbook.

01

The City of Bloomington (City) is asking you to supply information (data) as part of your application for employment with the City. The Minnesota Government Data Practices Act (MGDPA) classifies this data as private data about you. The law does not require you to provide the data and there is no legal consequence for refusing to provide the data. However, if you do not provide the requested data, the City may not have enough information to consider your application and you may not move forward in the selection process. If you do provide the data, City employees and its agents may have access to your private data if their work assignments reasonably require access. The hiring manager or supervisor, human resources employees, and members of an interview panel, which may include non-City employees, will have access to some of your private data during the application and selection process. State or federal law or a court order may allow others to have access to your data also. The City will not disclose any of your private data to any member of the general public without your permission. The MGDPA classifies the following information as public data about applicants: veteran status, relevant test scores, rank on eligible list, job history, education and training, and work availability. If you are a finalist for the position, your name is also public. A “finalist” is a person the City selects for an interview. Do you agree to supply the data the City is requesting as part of your application for employment?

• Yes
• No

02

I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire completely for this position. Attaching a resume is NOT a substitute for completing an answer. If a question is answered by the statement “See Resume”, the question will be treated as if there is no answer. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If the supplemental question is not applicable to you, please indicate N/A.

I have read and understand the above instructions regarding supplemental questions.

• Yes
• No

03

This is a reminder that you should check your Spam/Junk folder as emails from the City of Bloomington might end up being received in those folders and not your inbox. Please note that the City wont send out communications until after the job posting has officially closed unless the posting clearly states otherwise. Please acknowledge that you have read and understood this informational message.

• Yes
• No

04

The advertised wage for this position is $30.64 - $33.15 hourly, depending on qualifications. If selected, would you be willing to accept a starting wage in this range?

• Yes
• No

05

If you indicated you speak a language other than English that you are FLUENT in, please list the language(s) and years spoken. If not applicable, please indicate N/A.

28

This question is to determine your status as a veteran under the Veterans Preference Statute, Minnesota Statutes, 43A.11. Please check the statement below which best describes your current Veterans status:

• I am not a Veteran
• I am a Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am the spouse of a deceased Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am the spouse of a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation and is unable to use the preference due to the disability