IT Asset Specialist

The IT Asset Specialist is responsible for managing the full lifecycle of the organization’s technology assets - from procurement and deployment through maintenance, tracking, and secure disposal. This role ensures accurate inventory records, license compliance, and cost-effective use of hardware and software resources across the organization., * Maintain accurate, up-to-date records of all IT assets (hardware, software, peripherals, mobile devices) in an asset management system.

• Manage the full asset lifecycle: procurement, receiving, tagging, deployment, maintenance, redeployment, and retirement/disposal.
• Track software licenses and subscriptions to ensure compliance and avoid over- or under-licensing.
• Conduct regular physical audits and cycle counts to reconcile inventory records with actual assets.
• Coordinate with procurement and vendors to obtain quotes, place orders, and manage warranties and service contracts.
• Process new-hire equipment provisioning and employee offboarding/equipment recovery.
• Ensure secure data wiping and environmentally responsible disposal (e-waste/ITAD) of retired assets.
• Monitor asset costs and support budget planning by identifying refresh cycles and replacement needs.
• Generate reports on asset utilization, depreciation, warranty status, and compliance for management review.
• Support IT helpdesk with asset-related troubleshooting (device swaps, loaner equipment, repairs).
• Maintain documentation of asset policies, procedures, and standard configurations.
• Assist with software license audits and vendor compliance reviews.
• Ensure adherence to internal controls and regulatory requirements related to IT asset management., * Procurement coordination and purchase order tracking
• Asset tagging, deployment, and configuration
• Redeployment, refresh planning, and retirement/disposal (ITAD)

Inventory & Tracking Systems

• ITAM platforms: ServiceNow, Snipe-IT, Ivanti, Lansweeper, Asset Panda
• Barcode/RFID scanning and tagging systems
• CMDB (Configuration Management Database) maintenance

Software License Management

• License tracking and reconciliation
• Software Asset Management (SAM) tools
• Vendor audit preparation and compliance reporting

Financial & Reporting Skills

• Budgeting and cost tracking for hardware/software refresh cycles
• Depreciation tracking and total cost of ownership (TCO) analysis
• Reporting and dashboarding (Excel, Power BI, Tableau)

Procurement & Vendor Management

• Vendor relationship management and quote comparison
• Warranty and service contract tracking
• Purchase order and invoice reconciliation

Security & Compliance

• Secure data wiping and destruction standards (NIST 800-88, DoD 5220.22-M)
• Regulatory compliance (SOX, HIPAA, GDPR as applicable)
• Internal audit support and controls documentation

IT Operations Support

• New-hire provisioning and offboarding equipment recovery
• Helpdesk collaboration for device troubleshooting and loaner equipment
• Basic hardware diagnostics and imaging, * Regularly engage in sitting, standing, or walking activities.
• Occasionally handle lifting, carrying, pushing, or pulling items of varying weights.
• Perform reaching, kneeling, crouching, bending, or twisting motions as needed.
• Other physical requirements may arise depending on job tasks.
• Work may be conducted at a desk or workstation situated in confined areas.
• Experience moderate levels of noise indoors and outdoors.
• Flexibility to work overtime and occasional weekends as required.
• Ability to thrive in both team-oriented settings and independently, demonstrating self-motivation and initiative.

Safety Responsibility:

• Adhere to all company and regulatory safety standards and procedures.
• Identify potential safety hazards and take appropriate corrective actions.
• Report accidents, injuries, and unsafe conditions in a timely manner.
• Participate in safety training and promote a culture of workplace safety.

• Associates or Bachelor’s degree in Information Technology, Business, or related field (or equivalent experience).
• 2+ years of experience in IT asset management, inventory management, or IT operations.
• Familiarity with IT Asset Management (ITAM) tools (e.g., ServiceNow, Snipe-IT, Ivanti, Lansweeper).
• Understanding of hardware lifecycle management and basic software licensing models.
• Strong attention to detail and organizational skills.
• Proficiency with spreadsheets and reporting tools (Excel, Power BI, or similar).
• Ability to lift and move IT equipment as needed., * Certification in IT asset management (e.g., CITAM, CHAMP, CSAM)
• Experience with ITIL framework and IT service management practices
• Familiarity with procurement processes and vendor management
• Knowledge of data security and compliance requirements for asset disposal (e.g., NIST 800-88)
• Experience with barcode/RFID asset tracking systems, * Attention to detail and accuracy in recordkeeping
• Organizational and time-management skills
• Clear communication with vendors, employees, and management
• Process-driven mindset with ability to follow and improve procedures

Recommended Certifications

• Certified IT Asset Manager (CITAM) - IAITAM
• Certified Hardware Asset Management Professional (CHAMP) - IAITAM
• Certified Software Asset Manager (CSAM) - IAITAM
• ITIL Foundation Certification - Axelos/PeopleCert
• CompTIA ITF+ or A+ (foundational IT knowledge), * Have you used an IT Asset Management (ITAM), inventory, or configuration management system to maintain and track technology assets?
• Do you have experience using an ITAM/inventory management system?

Experience:

• IT Asset Lifecycle: 2 years (Required)
• Asset management: 2 years (Required)
• ITIL Framework and IT Service Management Practices: 2 years (Preferred)
• barcode/RFID Asset Tracking Systems: 2 years (Preferred)

License/Certification:

• IT Asset Certification (Preferred)

Pulled from the full job description

• Referral program
• 401(k)
• Health insurance
• 401(k) matching
• Paid time off
• Vision insurance
• Dental insurance, * 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

GeoPoint is a land surveying company with multiple locations, specializing in land development, geomatics, geospatial mapping, commercial surveys, and subsurface utility engineering.