Bookkeeping, HR & Dispatch Coordinator for Express Transport Care LLC Location: St. Louis, Mis

Express Transport Care LLC is seeking a dependable, organized, and experienced Bookkeeping, HR & Dispatch Coordinator to support our daily transportation operations. This position combines bookkeeping, human resources, payroll support, driver management, and dispatching responsibilities., Bookkeeping & Payroll

• Maintain accurate daily financial and bookkeeping records.
• Enter and categorize income, expenses, invoices, and payments.
• Assist with accounts payable and accounts receivable.
• Prepare and maintain payroll records, employee hours, and driver payment information.
• Reconcile bank and credit card transactions.
• Maintain organized financial documentation for management and the accountant/CPA.
• Experience with QuickBooks or similar accounting software is preferred.

Human Resources

• Assist with recruiting, interviewing, hiring, and onboarding drivers and other employees.
• Maintain employee and driver personnel files.
• Track driver’s licenses, CDL/Class E licenses, DOT physicals, background checks, drug screenings, MVRs, training, and other required documents.
• Monitor expiration dates and ensure employee records remain current.
• Assist management with attendance, employee performance, disciplinary documentation, and HR-related matters.
• Maintain confidentiality of employee and company information.

Transportation Dispatch & Operations

• Coordinate daily AM and PM student transportation routes.
• Communicate with drivers regarding routes, student pickups/drop-offs, schedule changes, absences, and emergencies.
• Monitor driver attendance and arrange replacement drivers when necessary.
• Communicate professionally with school district transportation departments, parents, drivers, and management.
• Assist with route assignments and daily transportation scheduling.
• Monitor GPS/transportation software and help ensure routes are completed safely and on time.
• Maintain accurate records of route changes, incidents, driver assignments, and daily operations.

The ideal candidate must be highly organized, comfortable handling multiple responsibilities, and able to communicate professionally with drivers, employees, school district personnel, and management., * Previous experience in bookkeeping, payroll, HR, office management, dispatching, or transportation operations preferred.

• QuickBooks experience preferred.
• Strong computer skills, including Microsoft Excel, Word, email, and online systems.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication.
• Ability to work in a fast-paced transportation environment.
• Ability to handle confidential employee and financial information.
• Reliable, professional, detail-oriented, and dependable.
• School transportation, medical transportation, logistics, or dispatch experience is a plus.

Ideal Candidate

We are looking for someone who can take ownership of day-to-day administrative operations and serve as a key connection between management, drivers, employees, school districts, and accounting/payroll functions.

The successful candidate will be proactive, organized, accountable, and capable of resolving daily operational issues efficiently and professionally.